2024-12-17 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v)

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-12-10 ACCESS EC Meeting Agenda & Summary
      
      

2. EAB Nomination Review - @Chuck P (25 mins)

   1. Review and voting on nominations will be from this document: https://docs.google.com/spreadsheets/d/1str5XzNuOUqVgzucMsm_inMHLMTVNLbjmHUOdapNeFw/edit?usp=sharing - voting members have a copy

   2. Note - we did not have a nomination from a community college - possibly Drew and thru BRICKS we could get one next time

   3. We don’t have an R2 or Industry - should we review and possibly add

   4. Is there a campus champion?

   5. Voted on approved slate and approved - new EAB starts January
      
      

3. Consolidated Review Comments @John Towns

   1. Current document: Consolidated ACCESS PY2 Review Comments v4

   2. possible action items/communications added; one more section to cover - covered
      
      

4. March Quarterly Meeting Location Finalized @John Towns - March 18 - 20th

   1. Rosemont as per majority votes

   2. Checked with Big 10 center for AV requirements

   3. Any concerns/questions before Lavanya completes the contract

   4. Approved in
      
      

5. EC Program Milestones @John Towns (5 mins)

4. Meetings To Do Follow Ups

5. Informational Items (10 mins)

   1. RP Forum @Jeremy Fischer

   2. Allocations Stephen Deems

      1. New ACCESS Resources page is now in production!: ACCESS: Resources

         1. Thanks to all who have helped push this forward and make it a reality; still some work to do in terms of development and updates from RPs.

   3. MATCH Shelley Knuth/Alana

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

   6. EAB @Chuck P

      1. Voting to held during this meeting

      2. Need to reach out after to elected nominees for acceptance, notify other candidates and get the ACCESS onboarding meeting set up along with the first EAB meeting coordination.

   7. OpenCI John Towns

   8. Eval - Dave

      1. you should have a copy in your email to review - please get your feed back to the team as soon as you can

   9. NSF Sharon and Puri

      1. We should be preparing for the Quarterly meeting and for PEARC (including may be adding an ACCESS Users Group Meeting)

         1. Comms has already started working on this - Comms will probably be back at one of our meetings in January
            
            

Misc Topics:

Next EC Meeting:

• January 7, 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board