2024-10-08 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker: NA

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-10-01 ACCESS EC Meeting Agenda & Summary (approved)
      
      
      

2. EC Program Milestones @John Towns (5 mins)

   1. reviewed 

   2. Chuck to add more program milestones

   3. Shannon to give permission to edit the tasks and also clean up the list - done
      
      

4. EC Voting @John Towns (20 mins)

   1. EAB Charter: https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit

      1. John shares the previous process and the competency matrix created by Shawn

      2. EAB charter - Approved

          

   2. EC Charter: https://docs.google.com/document/d/1iq9Q5XCA2ntUx_ruthOuIIxogxm1HJGm0zVdFpsejEQ/edit#heading=h.vvsaks8e70ej

      1. Discussion regarding the need for a rotating chair

      2. The ACO-NSF Review Panel suggested that we have a rotating chair filling this role, part of this discussion is to respond to that recommendation.

      3. There is an overlap in responsibilities between a voting member and a chair

      4. Problem - Chair's responsibility to generate the EC agenda

      5. A rotating chair will not fix that

      6. Stephen mentions that we need to understand the responsibilities of this rotating chair

      7. Tom mentioned if we're going to have a rotating chair that person should be passionate and driven to do this

      8. Potential solution: Should the EC members, specifically the PIs take more ownership of the agenda?

      9. John to draft an email to the EC regarding the differences between the responsibilities of a chair and a facilitator

      10. EC Charter - Approved

           

   3. DEI Plan: ACCESS DEI Plan v3 2024-09-19

      1. Ag presented this plan during the quarterly meeting

      2. ACCESS Democratization Plan - Approved
         
         

5. Confirm Dates for next Quarterly Meeting @Lavanya Podila (5 mins)

   1. 1st week of December? Conflict with a NAIRR workshop

   2. Note this will be a virtual meeting

   3. Dates finalized:  Monday, 9th Dec and Tuesday, 10th Dec

   4. Lavanya to send a calendar hold to all ACCESS staff - done
      
      

6. EC Action Items from Quarterly Meetings @John Towns (10 mins)

   1. Will be reviewed next week
      
      

7. EC Meeting To Dos:

5. Informational Items (10 mins)

   1. RP Forum @Jeremy Fischer

   2. Allocations Stephen Deems

   3. MATCH Shelley Knuth/Alana

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

   6. OpenCI John Towns
      
      

Misc Topics: Cancel next week’s EC meeting?

Next EC Meeting: 22nd October 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board