March 2025 ACCESS Quarterly Meeting
Dates
20th March 2025, Thursday (11 am ET - 5 pm ET)
21st March 2025, Friday (11 am ET - 5 pm ET)
Location: Virtual
All access staff members should have received a meeting invitation from me. In case you haven't, please use links below to access the meeting:
Meeting Materials
Google Folder to store presentations: https://drive.google.com/drive/u/1/folders/1KDFySIj2ui4KzKPtNFhot-CrL9JyhFLO
Preparation
Please contact @Lavanya Podila (Unlicensed) or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Logistics
Zoom invites will be emailed via Outlook and can also be found in the agenda below. In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)
Participants
Attendees: The ACCESS Quarterly Meeting will be attended by all staff members from each of the service teams.
Agenda
https://docs.google.com/document/d/1YShpiDAkyjNi-UKPI1ZxzlC7oQ4StWuNTnE1RTekkWs/edit?tab=t.0
Thursday, March 20 | ||||
Time (Eastern) | Duration | Session Name | Lead(s) | Note Taker |
11:00 AM | 15 mins | Welcome & Agenda Review | Deems |
|
11:15 AM | 45 mins | Report from Previous Quarterly Meeting Evaluation | Lisa K. |
|
12:00 PM | 60 mins | Program-Wide Goals: Alignment & Strategic Priorities | John & Dave |
|
1:00 PM | 30 mins | Break |
|
|
1:30 PM | 1 hr 45 mins | WG/SC Updates: Past, Present, and Future Endeavors | Chuck |
|
| 15 min | Interactions updates | Chuck |
|
| 15 min | Web Presence SC | Dina Meek | Andrew Helregel |
| 15 min | Communications SC | Dina Meek or Deems | Andrew Helregel |
| 15 min | Infrastructure Portfolio Expansion SC | JP Navarro | Joseph White |
| 15 min | Cybersecurity Governance Council | Derek Simmel |
|
| 15 min | Ticketing WG | Ken Hackworth |
|
| 15 min | Discussion | Chuck |
|
3:15 PM | 15 mins | Break |
|
|
3:30 PM | 60 mins | Annual Survey Results & Program Metrics Review | Dave Hart | Cindy Wong |
4:30 PM | 15 mins | Debrief & Day 2 Preview | Deems |
|
4:45 PM |
| Adjourn |
|
|
Friday, March 21 | ||||
Time (Eastern) | Duration | Session Name | Lead(s) | Note Taker |
11:00 AM | 15 mins | Day 1 Recap | Deems |
|
11:15 AM | 120 mins | What's Everyone Developing? | Tech Leads |
|
| 25 mins | Allocations | Rebecca Eveland |
|
| 25 mins | Support | Andrew Pasquale, Mats Rynge, and Alan Chalker |
|
| 25 mins | Operations | JP Navarro, Derek Simmel, Dave Wheeler |
|
| 25 mins | Metrics | Greg Dean, Nikolay Simakov, and Jennifer Schopf |
|
1:15 PM | 30 mins | Break |
|
|
1:45 PM | 120 mins | Program Year 4 Plans | EC, Each Team |
|
3:45 PM | 15 mins | Break |
|
|
4:00 PM | 45 mins | NAIRR Pilot Progress & Next Steps | John & Dave |
|
4:45 PM | 15 mins | Debrief & Topics for Next Meeting |
|
|
5:00 PM |
| Adjourn |
|
|
Actions
References
https://docs.google.com/document/d/1YShpiDAkyjNi-UKPI1ZxzlC7oQ4StWuNTnE1RTekkWs/edit?tab=t.0
Contact Lavanya Podila lpodila2@illinois.edu with any questions.