Sept 2023 (Virtual) ACCESS Quarterly Meeting
Logistics
Dates:
Monday, September 18 from 9:00 am - 4:30 pm CT
Tuesday, September 19 from 9:00 am - 3:30 pm CT
Location: Remote Sessions only
Attendees: This meeting is open to all ACCESS staff to attend
Zoom coordinates will be sent by Outlook meeting invitation
Preparation
Attendees not familiar with Zoom, please contact @Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Contact @Lavanya Podila with questions.
Please submit any requested agenda items via the ACCESS Program Quarterly Topic Request form.
All requested agenda topics can be seen HERE.
Agenda
Monday, September 18th |
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Parallel A Session | Parallel B Session |
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Time (CDT) | Duration | Session | Session Type | Session Description | Facilitator | Note Taker |
9:00 AM - 9:15 AM | 15 mins | Introduction and agenda review | Program Wide Discussion |
| John Towns |
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9:15 AM - 10:45 AM | 90 mins | Program-Wide Goals and Metrics | Program Wide Discussion | Review of goals and identified objectives; breakout groups to brainstorm on potential metrics; report out from each breakoutBreakout Documents | John Towns | Shannon Bradley |
10:45 AM - 11:00 AM | 15 mins | Break |
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11:00 AM - 1:00 PM | 120 mins | EAB Meeting | Program Wide DiscussionEAB Materials |
| Shawn Strande | Shawn Strande |
1:00 PM - 2:00 PM | 60 mins | Lunch Break |
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2:00 PM - 2:30 PM | 30 mins | Debrief on EAB Meeting | Program Wide Discussion |
| Shawn Strande |
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2:30 PM - 3:30 PM | 60 mins | ACCESS Allocations' Feedback Form &ACCESS Researcher Advisory Committee: Background & Fall Meeting Topics | Parallel A Discussion | 30 minutes for each topic Brief background information will be shared regarding the ACCESS Researcher Advisory Committee and approved charter followed by discussion of topics to cover at the Fall meeting. This is a great opportunity to share with the researcher community and listen to their perspectives about ACCESS | Laura Herriott | Cindy Wong |
2:30 PM - 3:30 PM | 60 mins | Outreach and Engagement | Parallel B Discussion |
| Jay Alameda and Dina Meek | Shannon Bradley |
3:30 PM - 3:45 PM | 15 mins | Break |
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3:45 PM - 4:15 PM | 30 mins | SC 24 | Program Wide Discussion | What are the venues that need most/more attention to reach the community -- researcher/scholar or future resource provider. | Winona Snapp-Childs | Lavanya Podila |
4:15 PM - 4:30 PM | 15 mins | Day 1 Close |
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| John Towns |
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Tuesday, September 19th |
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Parallel A Session | Parallel B Session |
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Time (CDT) | Duration | Session | Session Type | Session Description | Facilitator | Note Taker |
9:00 AM - 9:15 AM | 15 mins | Day 1 recap | Program Wide Discussion |
| John Towns |
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9:15 AM - 10:45 AM | 90 mins | Broadening Participation and Stakeholders | Program Wide Discussion | What does ACCESS want to be and who do we want to be it for? If our goal is to broaden participation among potential communities, we need to decide if what they need is indeed what we can provide. I'd like to have an open conversation about this topic. | Shelley Knuth | Shannon Bradley |
10:45 AM - 11:00 AM | 15 mins | Break |
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11:00 AM - 12:00 PM | 60 mins | Innovative Pilots: Progress & Pathways | Parallel DiscussionSlides | Allocations will provide updates about the progress of planning for our Innovative Pilots, and discuss next steps. | Nathan Tolbert | Cindy Wong |
11:00 AM - 12:00 PM | 60 mins | ACO Tools, processes, communications, improvement | Parallel Discussion | Slides | Shannon Bradley and Lavanya Podila | Shawn Strande |
12:00 PM - 1:00 PM | 60 mins | Lunch Break |
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1:00 PM - 1:45 PM | 45 mins | ACCESS Usage Analysis FY22 | Program Wide Discussion |
| Joseph White | Shannon Bradley |
1:45 PM - 3:15 PM | 90 mins | Working Group Updates | Program Wide DiscussionSlides |
| Shawn Strande | Shannon Bradley |
3:15 PM - 3:30 PM | 15 mins | Day 2 Close and Wrap up | Program Wide Discussion |
| John Towns | Lavanya Podila |