2023-02-09 ACCESS Researcher Advisory Committee - Administrative Meeting

Owned by Laura Herriott
Feb 22, 2023
3 min read

DRAFT SUMMARY

ACCESS Researcher Advisory Committee Meeting - Thursday 9 February 2023

 

  • Chair: Emre Brookes

  • Committee Attendees: Vojtech Vlcek, Jason Williams, Abhishek Srivastava, Ulf Schiller, Harel Weinstein, Yunji Zhang, William Lai, Rajamani Narayanan, Tej V. Singh, Tom Cheatham, Brice Sarver, Wissam Abdo Saidi, Robert Settlage, chokha, Barry Schneider

  • ACCESS Attendees:  Tom Gulbransen, Laura Herriott, Stephen Deems, Thomas Furlani, Julie Ma, Dave Hart, John Towns

Agenda

  1. Review and approve the draft charter Draft ACCESS Researcher Advisory Committee Charter -- the committee decided that ACCESS staff would be welcome to present topics and that the committee would opt for a closed session as necessary. Additional suggestions were made to the draft charter and the committee decided to vote on the modified version via email.

  2. Select a Researcher Advisory Committee representative to attend the ACCESS Executive Advisory Board meetings -- the committee requested the naming of two representatives to ensure attendance of only one representative at each EAB meeting. William Lai and Jason Williams were confirmed as the Research Advisory Committee representatives.

  3. Committee member feedback on ACCESS programs to ensure researcher perspectives are heard -- highlights include:

    1. Recommendations

      1. Advertise to the research community that the RAC exists and their inputs are valuable to this cohort and the program; this certainly hits on the democratization aims of ACCESS. 

      2. Feedback received through the (Allocations) form be summarized and provided to the committee – see summary below

      3. Committee members share bios, introductory statements and get to know 

      4. Make it clear which institution they should exchange credits

  1. Feedback

  1. Participation is welcomed in the allocation services for openly published work/findings

  2. Glad to see that website updates are being made, and it’s getting better. There’s still a need for the community to know about the program. It’s useless for those who aren’t ready, but how do we onboard those who are on the verge of being able to utilize it? Specifically undergraduate, community colleges, and those not well-versed in HPC.

  3. Just renewed campus champion allocation and it went smoothly

  4. Accelerate submission haven’t heard back in 2 months

  1. Adjourn

 

Summary of ACCESS Allocations Feedback – for ACCESS Researcher Advisory Committee

In order to create an open, inviting, and democratized allocations marketplace to empower a diverse science and engineering community and to provide equitable access across disciplines, computing modalities, institutions, and demographics, the ACCESS Allocations team has employed a suite of Continuous Improvement and outreach & engagement activities. The Allocations team solicits stakeholder feedback through multiple channels: feedback form, focus groups, advisory committees, and direct interaction. 

The Allocations team analyzes feedback to respond to the community directly and through XRAS and other allocations improvements.

During our first two reporting periods, Allocations has received a total of 99 feedback submissions (not including tickets or volunteers for committees). Additionally, we have held 10 focus groups with 83 attendees, and administered 2 surveys to 250 recipients to discuss DEI efforts, Innovative Pilots plans, and enhancements to our web presence. 

Our biannual Allocations survey which recently went out to 1,310 researchers will be reported on later this year. 

Feedback has come in from Resource Providers, Researchers, Reviewers, ACCESS staff, other community partners such as campus champions or science gateways, potential ACCESS researchers, advisory boards such as the ACCESS Researcher Advisory Committee, and our Allocations partners. In response to feedback received through tickets, our feedback form, surveys, focus groups, and meetings, the Allocations team has made refinements to processes and documentation and functionality enhancements to XRAS or plans to do so in future years.