Sept 2024 ACCESS Quarterly Meeting - summary

Owned by Shannon Bradley
Oct 09, 2024
2 min read

please review this and let me know if this is accurate since you attended the meeting?

 

Here’s a summary of the key points, decisions, and action items from the ACCESS Quarterly Meeting Notes held on September 25 - 26, 2024:

Key Points:

  1. Welcome and Introductions: New members such as Lisa were introduced, and the agenda for the meeting was reviewed.

  2. NSF Update: Updates about the National Science Foundation were discussed briefly.

  3. Development Updates (What's Everyone Developing Pt. III):

    • Teams provided updates regarding ongoing and upcoming projects in various areas, including Allocations, Support, Operations, Metrics, and On-Demand services.

    • Significant focus was placed on the need for collaboration and efficiency in various projects.

  4. Discussion on Student Participation and Experiences:

    • Students from the University of Kentucky reported on their contributions to ACCESS, focusing on the documentation and resource management.

    • Encouragement for student internships and support programs was reaffirmed.

  5. ACCESS-Wide Metrics Evaluation:

    • Discussions revolved around proposed updates to ACCESS metrics, emphasizing the need to revise and improve how success and efficiency are measured across projects.

  6. Democratization Plan Review: Updates on the DEI (Diversity, Equity, and Inclusion) working group's efforts were presented, with engagements from various members for feedback and alignment with the organization’s metrics.

  7. Landing Pages for User Personas: The proposal for creating persona-based web landing pages to improve user experience was introduced, focusing on better navigation and accessibility to resources.

  8. Resource Catalog Update: Current efforts were discussed to centralize data access and improve the accuracy and availability of resource information.

  9. Innovative Pilots Discussion: Concerns regarding the incentive structure and user experience related to pilot programs were analyzed, emphasizing the need for clear communication and understanding of processes.

  10. Networking Opportunities and Collaboration Improvements: Discussions highlighted the need for better communication and understanding among teams to eliminate overlaps and enhance collaborative efforts.

Decisions Made:

  • Continuous updates and engagement with teams regarding projects and metrics are necessary.

  • A decision was made to keep the "What's Everyone Developing" session as a standing agenda item for future meetings.

  • A commitment to exploring better documentation and communication strategies within the organization was reaffirmed.

Action Items:

  1. Follow Up on Collaborations: Teams were tasked to identify overlapping efforts and explore ways to collaborate effectively.

  2. Student Program Enhancements: Continued recommendations for enhanced internship and training opportunities for students were encouraged.

  3. Metrics Improvement: Evaluation team to revise metrics based on feedback received to better align with organizational goals.

  4. Persona-Based Pages: Workgroups to finalize the development of persona-specific landing pages and improve navigation accordingly.

  5. Documentation Process: Establish a comprehensive process for creating and updating cybersecurity documentation and training materials.

Closing Remarks:

The meeting concluded with a focus on improving communication, collaboration, and resource accessibility across teams, emphasizing sustainable practices for enhancing user engagement and support within ACCESS. The next quarterly meeting is anticipated with the hope for continued progress on discussed initiatives.

This summary encapsulates the essence of the meeting while pinpointing main themes and directives for future actions.