Executive Council Meetings

Purpose

The ACCESS Executive Council (EC) is the primary governance body overseeing the execution of the ACCESS Program Service Track awards. The EC provides the necessary coordination and governance of the day-to-day execution of all ACCESS Service Tracks and provides the leadership to maintain a researcher-centric orientation and encourages operational excellence.

Logistics

The EC currently meets weekly on Tuesdays at 2 PM ET / 1 PM CT / 12 PM MT / 11 AM PT.

Membership of Interim EC

Role	Name	Institution
Track 1 PI (v)	Stephen Deems	PSC
Track 1 co-PI	Dave Hart	NCAR
Track 2 PI (v)	Shelley Knuth	University of Colorado - Boulder
Track 3 PI (v)	Tim Boerner	NCSA
Track 3 deputy dir.	Leslie Froeschl	NCSA
Track 4 PI (v)	Tom Furlani	University of Buffalo
Track 4 co-PI	Joseph White	University of Buffalo
ACO PI	John Towns	NCSA/Illinois
ACO EAB Lead	Shawn Strande	SDSC
ACO Program Mgr.	Ron Payne	NCSA/Illinois
NSF Program Officer	Tom Gulbransen	NSF
External Evaluator	Lisa Kaczmarczyk

(v) indicates an EC voting member

List of EC Meeting Notes

To Do Tasks for ACO Leadership from EC Meetings

Task report

Looking good, no incomplete tasks.

Decision Report from EC Meetings

Page Title	Decisions
2023-09-05 ACCESS EC Meeting Agenda & Summary	Evaluation Working Group Charter: https://docs.google.com/document/d/1DIBacAC94whc-QXf6oObLmtB9t_22xZg7O7tNpbE_LA/edit#heading=h.v03fy51e60in - approved
2023-09-12 ACCESS EC Meeting Agenda & Summary	Adopted ACCESS DEI Working Group charter Adopted Program wide goals and metrics
2023-12-19 ACCESS EC Meeting Agenda & Summary	Evaluation Plan approved by EC Vote - 12/19/2023
2024-01-16 ACCESS EC Meeting Agenda & Summary	Communications Plan - Approved
2024-01-30 ACCESS EC Meeting Agenda & Summary	Enabling Multi Factor Authentication for Atlassian Confluence and Jira - Approved Move back to weekly meetings for an hour - Lavanya will adjust the calendar
2024-02-13 ACCESS EC Meeting Agenda & Summary	Unanimous approval of the Personas Doc - https://docs.google.com/document/d/1sYBUyFHdx-E1--lRSQXgs8ak5Z8UTGhtPrpb8y61sVw/edit#heading=h.izmimhj72m1q
2024-03-05 ACCESS EC Meeting Agenda & Summary	EC approved moving forward with getting WG/SCs and other Teams to input items to the Program Milestone Check EC approved starting a Staff Recognition Award for ACCESS EC decides - Quarterly Meeting at PSC - Sept 25 and 26
2024-03-26 ACCESS EC Meeting Agenda & Summary	EC Approved Program Wide Goals via Email EC Approved reviewing and approving Charters off line via email
2024-04-16 ACCESS EC Meeting Agenda & Summary	Committee Charter Approvals - Communications Standing Committee Charter approved Committee Charter Approvals - Web Presence Standing Committee Charter approved Committee Charter Approvals - ACCESS User Profile 2024 Working Group Charter approved
2024-05-28 ACCESS EC Meeting Agenda & Summary	Approved Final document for User Profile: Recommendations of the User Profile 2024 Working Group
2024-06-11 ACCESS EC Meeting Agenda & Summary	Approval of Infrastructure Portfolio Expansion Standing Committee Charter - approved
2024-09-17 ACCESS EC Meeting Agenda & Summary	Decided on wording to use in the first half of the EC Charter RP Forum Chair will be a voting member of the EC RPs are invited to all Quarterly meetings - in person and virtual - there may be certain sections they cannot participate in, but overall it is a positive step to include them
2024-10-08 ACCESS EC Meeting Agenda & Summary	EAB charter - Approved EC Charter - Approved ACCESS Democratization Plan - Approved
2024-10-22 ACCESS EC Meeting Agenda & Summary	Any recommendations from the EAB about Ticketing System should go through the Web Standing Committee