ACCESS WG and SC Milestones Status (Working notes)

The current status for each of the WGs and PCs will be placed here and is a living document. They are separated by group for easy perusal.

LAST UPDATE ON November 4, 2024

Evaluation SC - Chartered

(Alana Romanella and Dave Hart)

https://docs.google.com/document/d/16I5QkdDRJALnYegF6EQ8aTUlNIVRys3C_JOg7FZF2V4/edit?usp=sharing

High-level schedule is the following, starting from the beginning of the program year (assuming it runs from May through April):

By the June quarterly
- Finalize and present recommendation reports from three annual surveys.
- Note: We may try to do this earlier next year, but it's what we did this year.
- Present on the recommendations at the quarterly.
By the September quarterly
- Review / revise (if needed) the ACCESS Evaluation Plan
- Review / revise (if needed) the current ACCESS-wide Metrics
- Present at the quarterly on these items
By the December quarterly
- Review / revise (if needed) the ACCESS Staff Survey (https://access-ci.atlassian.net/browse/ECMT-83 )
- Review / revise (if needed) the ACCESS Resource Provider Survey (https://access-ci.atlassian.net/browse/ECMT-84 )
- Review / revise (if needed) the ACCESS Community Survey (https://access-ci.atlassian.net/browse/ECMT-64 )
- Present at the quarterly on the survey updates (https://access-ci.atlassian.net/browse/ECMT-88 )
By the end of January
- Distribute the ACCESS Staff Survey (https://access-ci.atlassian.net/browse/ECMT-83 )
- Distribute the ACCESS Resource Provider Survey (https://access-ci.atlassian.net/browse/ECMT-84 )
- Distribute the ACCESS Community Survey (https://access-ci.atlassian.net/browse/ECMT-64 )
By the end of March (i.e., in time for annual reports and panel reviews)
- Provide results and summaries from the ACCESS Staff Survey (https://access-ci.atlassian.net/browse/ECMT-83 )
- Provide results and summaries from the ACCESS Resource Provider Survey (https://access-ci.atlassian.net/browse/ECMT-84 )
- Provide results and summaries from the ACCESS Community Survey (https://access-ci.atlassian.net/browse/ECMT-64 )
- Present on the survey results at the March quarterly (https://access-ci.atlassian.net/browse/ECMT-89 )

Diversity, Equity, and Inclusivity SC- Chartered

(Agbeli Ameko and Shelley Knuth)

Our primary goal is to get our DEI plan to the EC shortly after the quarterly meeting. We were aiming for the end of the month (Sept) (https://access-ci.atlassian.net/browse/ECMT-97 )

Community Building and Engagement SC - NOT CHARTERED

(Jay Alameda and Alana Romanella)

CB&E activities are put on hold pending further guidance from NSF as of 9/15/24 (https://access-ci.atlassian.net/browse/ECMT-55 )

Web presence SC - Chartered

(Dina Meek)

Updating navigation to present more of what visitors want (currently you’ll see it broken down largely by Service Team, which doesn’t mean much to visitors) - ( https://access-ci.atlassian.net/browse/ECMT-38 )
Helping people – beyond just the navigation – find the information they need as quickly as possible - (https://access-ci.atlassian.net/browse/ECMT-39 )
As part of this work, we also updated the main access ci landing page - (https://access-ci.atlassian.net/browse/ECMT-38 )
Improve Website Usability - ( https://access-ci.atlassian.net/browse/ECMT-38 )

Communications SC - Chartered

(Stephen Deems and Dina Meek)

Request made for some help on identifying potential/future milestones (https://access-ci.atlassian.net/browse/ECMT-90 )
Review feedback on web presence from SGX3 study and other sources to prioritize updates for Plan Year 3, PY4 and PY5
Update Inside ACCESS and The ACCESS Advance newsletters to reflect community feedback and emerging program priorities
Coordinate with the Evaluation Committee to develop questions for the Community Survey specific to communications.
Define which campaign(s) should be developed for this year to specifically achieve program goals (e.g., identifying underserved groups or promoting greater use of XDMoD) based on feedback from Working Groups
Mine our mailing lists for any data it can yield about our subscribers
Develop new tagline and implement where appropriate
Finalize update to ACCESS logos to incorporate NSF logo
Continue to publish two monthly newsletters – one for internal audiences and the other for external
Publish a minimum of one story per week for the ACCESS website
Develop and follow a social media plan for promoting ACCESS including a regular posting schedule
Oversee and provide support for PEARC, SC and other events staff may attend

Infrastructure Portfolio Expansion SC - Chartered
(JP Navarro, Joe White)

Preparing to propose a Regional Network Integration Roadmap effort

Lowering the barrier to integration by introducing Integration Badges, which milestones that we are behind on:

Mid to late August 2024 - share proposed badges for review, proposed UI demo
-> Information: Badge name, primary audience, brief summary
-> TODO: Operational Support provide examples to Badge authors
-> With: EC, RPs Forum, and Friday RP Coordination meeting, email integration/support contacts
October 2024 - roadmaps and badges fully documented (https://access-ci.atlassian.net/browse/ECMT-75 )
-> August 2024 - mock-up available to ACCESS tracks (https://access-ci.atlassian.net/browse/ECMT-79 )
November 2024 - roadmaps, badges and preliminary resource status in catalog ( https://access-ci.atlassian.net/browse/ECMT-76 )
December 2024 - API alpha testing (https://access-ci.atlassian.net/browse/ECMT-93 )
January 2025 - API beta testing, UI alpha testing by ACCESS projects (https://access-ci.atlassian.net/browse/ECMT-94 )
February 2025 - UI beta testing by RPs (https://access-ci.atlassian.net/browse/ECMT-95 )
March 2025 - production (https://access-ci.atlassian.net/browse/ECMT-96 )

Cybersecurity Governance Council (WG)
(Derek Simmel)

No response as of October 22, 2024 - resent request

User Profile 2024 (WG)
(Derek Simmel)

No response as of October 22, 2024 - resent request