Sept 2024 ACCESS Quarterly Meeting
- Lavanya Podila
- Cindy Wong
- Aaron Weeden
Dates
25th Sept 2024, Wednesday (7:30 AM ET - 5:00 PM ET)
26th Sept 2024, Thursday (7:30 AM ET - 12:30 PM ET)
Location: Pittsburgh Supercomputing Center
Address: 300 S. Craig Street, Pittsburgh PA 15213
Meeting Materials
Google Folder to store presentations: https://drive.google.com/drive/u/3/folders/1dlZqZxz4KP0VPVnqwIVAusw_yeQLekOa
Preparation
Please contact @Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Logistics
Hotel Information
Residence Inn Pittsburgh Oakland/University Place
Address: 3341 Forbes Ave, Pittsburgh, PA 15213
You can make reservations by calling 412-621-5600 and referencing the Access Quarterly Meeting or online via the booking link below:
Group rate for Access Quarterly Meeting
Please see the Pittsburgh Travel Guide for more info!!
Parking Options
Onsite Parking: $22 daily
Airport Shuttles
Would recommend using Lyft or Uber from the airport.
Distance from Property: 21.2 Miles
zTrip; fee: 50.00 USD (one way) ;reservation required
Remote Attendees: Zoom invites will be emailed via Outlook and can also be found in the agenda below. In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)
Participants
Attendees: The ACCESS quarterly meeting will be attended by EC and leaders of each of the service teams
Agenda
Day 1: Wednesday, Sept 25 | |||||||
Zoom Coordinates: https://illinois.zoom.us/j/89296504559?pwd=aaXafn8JaX4ZJFeBxS8bOaduzSBpau.1&from=addon | |||||||
Times (ET) | Duration | Session | Session Goals | Session Type | Plenary/Parallel | Session Lead(s) | Note Taker |
7:30 am - 8:00 am | 30 mins | Breakfast |
| Social Networking |
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8:00 am - 8:15 am | 15 mins | Welcome and Review Agenda |
| Share Information | Plenary | John Towns | NoneMeeting Notes |
8:15 am - 8:45 am | 30 mins | Icebreaker Trivia | Start the meeting off on a fun, lighthearted note | Social Networking | Plenary | PSC Staff Trivia Expert | NoneMeeting Notes
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8:45 am - 9:00 am | 15 mins | Break |
| Social Networking |
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9:00 am - 10:00 am | 60 mins | What's Everyone Developing Pt. IIIAllocations (Nathan Tolbert)Support (Andrew Pasquale) | An update from each ACCESS team on the developments (software, web, etc.) that are being worked on within the next 3-6 months to identify further areas for collaboration. | Share Information | Plenary | JP Navarro | Holly KlinesmithMeeting NotesSlides |
10:00 am - 10:45 am | 45 mins | Student practical experiences in ACCESS | Share practical experiences (i.e. student projects) of students working for or within ACCESS program areas | Share Information | Parallel A | Winona Snapp-ChildsPresenters:Vikram Gazula, Greg Dean | Joe WhiteMeeting Notes |
10:45 am - 11:30 am | 45 mins | Evaluation SC: Program-Wide Metrics Update | Discuss proposed updates to ACCESS-wide metrics | Collect Input | Parallel A | Dave Hart and TBD | Cindy WongMeeting Notes |
11:30 am - 12:00 pm | 30 mins | Report on the changes of ACCESS user diversity | Share reporting on various diversity measures of the people using ACCESS resources for research and how they have changed over time since XSEDE. This includes scientific study areas, geographic location, and institution classification. | Share Information | Parallel A | Aaron Weeden | Joe WhiteMeeting Notes |
10:00 am - 12:00 PM | 120 mins | Building Modern User Interfaces with JavaScript Components | Component-based JavaScript frameworks like React and Preact, followed hands-on exercises on render loop, JSX, and hooks. Basic familiarity with JavaScript syntax is helpful, but any level of programming experience welcome. | Workshop/Training | Parallel BZoom Invite: https://illinois.zoom.us/j/83019470183?pwd=NcBzQNw0a7fNbntgCCebzyFV28VLOu.1&from=addon | Matt Yoder & Rebecca Eveland | NoneMeeting Notes |
12:00 pm - 1:00 pm | 60 mins | Lunch |
| Social Networking |
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1:00 pm - 1:45 pm | 45 mins | Democratization Plan Review | The DEI (Democratization) WG will present an overview of their plan, address questions, and receive feedback. | Share Information | Plenary | Agbeli Ameko | Cindy Wong, Aaron WeedenMeeting Notes |
1:45 pm - 2:15 pm | 30 mins | Infrastructure Integration Badges | Introduce ACCESS projects to the badging work in the Infrastructure Porfolio Expansion SC and Operational Support teams | Share Information | Plenary | JP Navarro and Joe White | Holly KlinesmithMeeting Notes |
2:15 pm - 2:30 pm | 15 mins | Break |
| Social Networking |
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2:30 pm - 3:15 pm | 45 mins | How can we better collaborate? | We've run across a few instances where multiple teams are doing similar things. How can we better collaborate to be better for ACCESS as a whole? | Collect Input | Plenary | Shelley Knuth | Aaron Weeden, Cindy WongMeeting Notes |
3:15 pm - 4:00 pm | 45 mins | Researcher-facing cybersecurity best practice documentation collaboration | Let's avoid duplicated effort and inconsistencies in researcher-facing documentation for cybersecurity best practices. I'd like to establish a cross-award team to coordinate, publish and update such documentation on a regular basis, with roles, responsibilities, and procedures clearly defined. | Make a Decision | Plenary | Derek Simmel | Holly KlinesmithMeeting Notes |
4:00 pm - 4:45 pm | 45 mins | Recap from the Resource Provider Workshop held earlier in September | Report out, and what did we learn? What will we do moving forward to improve relations with RPs | Share Information | Plenary | Shelley or Alana | TBDMeeting Notes |
4:45 pm - 5:00 pm | 15 mins | Closing remarks + Adjourn |
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| John Towns and Stephen Deems | Meeting Notes |
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Day 2: Thursday, Sept. 26 | |||||||
Zoom Coordinates: https://illinois.zoom.us/j/89296504559?pwd=aaXafn8JaX4ZJFeBxS8bOaduzSBpau.1&from=addon | |||||||
Times (ET) | Duration | Session | Session Goals | Session Type | Plenary/Parallel | Session Lead | Note Taker |
7:30 am - 8:00 am | 30 mins | Breakfast |
| Social Networking |
|
|
|
8:00 am - 8:30 am | 30 mins | Welcome, day 1 recap, and Review Agenda |
| Share Information |
| John Towns | Meeting Notes |
8:30 am - 9:15 am | 45 mins | Introducing Persona-based Web Landing Pages | ASSUMING these will be ready to unveil, walk through the new pages so all are familiar and can help point people to as needed | Share Information | Plenary | Dina Meek | TBD - member of the Web Presence Standing CommitteeMeeting Notes |
9:15 am - 10:15 am | 60 mins | Resource Catalog Update | Updates on the progress that's been made since the initial session in June. A preview of v.1. | Collect Input | Plenary | Matt Yoder | DeemsMeeting Notes
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10:15 am - 10:30 am | 15 mins | Break |
| Social Networking |
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10:30 am - 11:00 am | 30 mins | Innovative Pilots |
| Collect Input | Plenary | Stephen Deems | TBDMeeting Notes |
11:00 am - 11:30 am | 30 mins | NAIRR Working Groups - Connection Point | Is there anything the existing working groups want to discuss with regard to pain points, things that are going well, etc. It could be good for the working groups to come prepared with things to discuss from our teams/working groups | Brainstorming | Plenary | NAIRR WG Leads - who would this be | TBDMeeting Notes |
11:30 am - 12:00 pm | 30 mins | OPEN (brainstorm, small group discussions and/or any topics from the past 1.5 days that require deeper discussion?) |
| Brainstorming | Plenary | needs a lead | TBDMeeting Notes |
12:00 pm - 12:30 pm | 30 mins | (Closing remarks and Meeting Adjourns) Boxed Lunches |
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| Meeting Notes |
Actions
ACCESS Quarterly Meeting Action Items and Decision Recording: All action items and decisions made during the quarterly meeting will be captured here: Meeting Notes
References
Pittsburgh Travel Guide: https://docs.google.com/document/d/1Ja1kFFlsJwrDNSivq23id_RvJzRj9u102zTslk6sces/edit#heading=h.c7cdwr6btap0
Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1dlZqZxz4KP0VPVnqwIVAusw_yeQLekOa
List of agenda topics submitted: https://docs.google.com/spreadsheets/d/1WJG5q1mUUP5UKAEq1i0Daiaa4BEz7Zy0AxT69Lrc-pE/edit?gid=0#gid=0
Attendee List: https://docs.google.com/spreadsheets/d/1iwratAQssVyzcyk91rL4NGyw7k8pQS4pr_gAwi3l21U/edit?gid=0#gid=0
Contact Lavanya Podila lpodila2@illinois.edu with any questions.