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Attendees:

Present: John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar, Chuck Pavloski

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief John Towns (10 mins)

    1. 2024-10-08 ACCESS EC Meeting Agenda & Summary

  2. Debrief on Quarterly Meeting Lisa (45 15 mins)

    1. Lisa to share her findings

Remaining topics as time permits

    1. briefly shared her findings

    2. Lisa shares feedback on interactions, engagement, conversations and themes that she observed.

    3. People shared diverse perspectives: some made comparison with the virtual meeting whereas others gave concrete examples of why this meeting was productive

    4. A couple statements about the virtual meetings were interesting

    5. Lisa to consider compensation and time effort

    6. ACO requests a written report

  2. Debrief on Tapia Lavanya Podila(20 mins)

    1. Should we attend next year?

    2. The team shares their perspectives and experiences from Tapia this year

    3. Action item for Lavanya to add this topic to a future EC meeting

    4. Discussion regarding previous Grace Hopper experiences

    5. Kim shares her upcoming talk with Paula

  3. ACO Quarterly Report Lavanya Podila

    1. Reminder to complete IPR sections by end of month

  4. Review Action Items

ACO Easy Access Page -

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


  1. Updates

    1. John Towns

    2. majumdar

      1. Attending AI Institute’s meeting in Pittsburgh, Oct 9-10, 2024

    3. Chuck P

      1. Progress made on ATT-145

    4. Cindy Wong

      1. RAC meeting tomorrow - https://access-ci.atlassian.net/wiki/x/AYD4Hw

        1. John presenting on “Program-Wide Goals & Metrics”

      2. EAB charter approved on 10.09.24 - https://drive.google.com/file/d/1yrcKn6PitrXVkTfAj8Ko9QJhN_YPOz9o/view?usp=drive_link

        1. PDF version created and added to EAB folder

      3. EAB meeting in less than two weeks: https://access-ci.atlassian.net/wiki/x/BABlM

        1. Agenda topics? Chuck sent an email to EC on Monday

          1. Support responded, so far:

            • We have gotten some feedback from the RPs and have met with them to discuss pain points around collaboration of supporting users. What other recommendations does this board have to continue to grow this relationship?

            • Support has been finding it difficult to a solid collaborative relationship with the Campus Champions. We can share some of the things we’ve tried and some of the things we are thinking of trying, but would love input from the EAB.

      4. 2024 Nominations

        1. EC to provide final input on form: https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit?usp=sharing

          1. Aiming to announce on Monday, Oct 14 and close date? Should we leave it open for 1) a month, Friday, Nov. 15 (before SC) or 2) after SC and holidays, Sunday, Nov. 30?

            1. Close the Wednesday, Nov 27 after SC.

          2. Need Dina and Comms team to help announce and put together blurb to share with the community

          3. When should we announce selection? Before winter break or after new years?

      5. Vacation: Oct 29 - Nov 14

    5. Lavanya Podila

    6. Shannon Bradley

      1. Attending Science Gateways 10/8 thru 10/11 - logged it in the outreach log

        1. I heard 1 comment from an ACCESS user who asked a question during a session - he would like documentation/”textbook” on how to usher people into the ACCESS community. Tell people how to learn new things. He does not like the click-click-click across pages to find something - would like online tutorials on using ACCESS.

        2. Sarah Rodenbeck at Purdue talked about ACCESS during her presentation

        3. Saw presentation on a really cool training resource it might be nice to contribute to: hpc-ed.github.io

        4. I have also worked on reviewing the notes from the September Quarterly Meeting - created a summary with decisions and to do items - could you please review and update? Let me know if this is accurate - otter.ai was suggested by Sandra G during a session so I checked out using ai to skim notes for to do items.

          1. Sept 2024 ACCESS Quarterly Meeting - summary

    7. Kimberly Mann Bruch

    8. Dina Meek

      1. EAB Noms

        1. Cindy Wong I’m thinking a stand-alone email to the ACCESS Advance list with link to nomination form would be a good direcitondirection

          1. thoughts?

          2. Otherwise we can post an article to the website as we did here: https://access-ci.org/now-accepting-nominations/

            1. This was our inaugural board so more newsworthy (we also didn’t have as many science stories yet)

      2. First campaign launching this week

        1. Focus on Landing Pages, new nav

          1. Starts with an email to the big mailing list and also a web article

          2. will continue with newsletter articles pointing to the web article and social media, pointing to the landing pages

Next Meeting: 16th October 2024

Reference

ACO Weekly Updates

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0