2024-2-8 Meeting notes

 Date

Feb 8, 2024

 Participants - Rollcall

@Dina Meek @Megan Janeski @Leslie Froeschl Megan Johnson @Alana.Romanella @Andrew Helregel @Shira Feldman @Stephen Deems

Important Links

Item

Presenter

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Notes/Action Items

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Presenter

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Notes/Action Items

Around the horn

Dina

News to share:

  • Allocations -

  • Support - probably after annual review; then MATCH stories

  • Operations -

  • Metrics -

  • ACO -

Any updates from last meeting:

  • Allocations

    • Had a paper accepted to Metrics - Stephen will let us know

    • Upcoming CCEP story - not ready yet

  • Metrics - Bob to share link once paper is fully accepted

Misc.

Stephen

Charter - status?

Need to touch up the charter based on the Comms plan

Dina/MJ

Highlights Books

Dina - Add Order form link to the RP channel in Slack (having trouble getting to Channel) - DONE!

 

Dina

Team supported the idea of creating a one-sheet that individuals or teams could print on their own for events, talks, etc. as handouts

Next steps: would like a subcommittee to develop

Link to Example Flier

Dina to send meeting invite to Alana, Shira and MJ to get started

 

Stephen

Allocations will need a handout for National Discovery Cloud for Climate, Mar. 6, SDSC

Stephen to bring draft to our group for feedback; not ready yet

Newsletters

Dina

n/a

 

Emails

Dina

ACCESS Advance list received a stand-alone email promoting STEP applications

 

Social Media

Andrew

January analytics

 

Website

Dina

We will be working with SGX3 on a usability study of our website; Web Presence Working Group will represent across all sites

Dina to bring quarterly web analytics

 

 

Brand

Dina

New tagline

 

Events

Dina

n/a

 

Open Discussion

 

Quarterly Meeting “Communications” session topic

  • Inside ACCESS survey

    • Need structure - perhaps two groups divided by how often they read it

EC to determine if we need a full hour

Anything to elevate to EC?

 

 

 

 Action items

@Alana.Romanella to follow up with team on AI Affinity Group after 10/1

 

 

 

 

 Decisions