2024-03-13 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. No EC meeting yesterday
      

2. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items

   2. All action items moving along
      

3. PEP revisions

   1. Shawn made a first pass at the PEP

   2. John working on the financial side/ reallocations of budget
      

4. RAC debrief

   1. 2024-03-11 ACCESS Researcher Advisory Committee - Spring 2024

   2. No participation from Support

   3. The group is pretty engaged, also had NSF participation

   4. Recognizing Cindy for scheduling and managing the logistics for this meeting, since ACO volunteered to help with RAC.
      

5. Quarterly report

   1. https://docs.google.com/document/d/1bRWxdPuwjDM9qjbwYKf8x5SLCvM3d_J8Smlh-qedadE/edit

   2. They will probably want us to have the report to reviewers 2 weeks before the review

   3. The 4th Quarter report is the same as the Annual Report

6. Updates

   1. Shawn Strande

      1. Survey status

      2. Should get RC survey out by end of week

      3. Following up on quarterly with chairs of working groups - re: RACI working groups and how it redefines how groups work

   2. Cindy Wong

      1. will be following up on survey responses

   3. Dina Meek

      1. Discuss from QM notes:

         1. check with ACO and EC and get OK to make a cheat sheet that lists if you talk to this “persona” you should relay “this” information

         2. section on the website and in our newsletters to ask more people “Where should ACCESS go?” / “Invite ACCESS to come “here”

            1. should this go to a form? who takes it from there?

            2. how will it be taken if we don’t go?

   4. Kimberly Mann Bruch

   5. Lavanya Podila

      1. Need to ask NSF about date and timing for review

      2. Is this data focusing on Metrics - Dec to March or all year

      3. Will also want to address some things that were mentioned in the last quarter report review

   6. Shannon Bradley

      1. Jira Board for Task Tracking: https://access-ci.atlassian.net/jira/core/projects/ATT/board

      2. Trello - https://trello.com/invite/b/WjvrfQeo/ATTI69f57faea6665f1fe481735e66190701C677BCB8/aco-task-tracking

      3. Quarterly Meeting To Dos: 2024-February Quarterly Meeting - To Do Items