June 2023 ACCESS Quarterly Meeting

Owned by Lavanya Podila
Last updated: Dec 18, 2023
3 min read

 

Actions

Action Items and Decision Recording

Preparation

  • Attendees not familiar with Zoom, please contact @Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.

  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.

  • Contact @Lavanya Podila with questions.

  • Please submit any requested agenda items via the ACCESS Program Wide Meeting - Topic Requests

  • All requested agenda topics can be seen HERE.

 

Logistics

Dates:

  • Monday, June 26th 2023 through Tuesday, June 27th 2023

  • Please plan to attend the entire meeting through noon MST Tuesday which means a 2 pm MST or later flight on Tuesday

 

Location:

Leeds School of Business

Koelbel Building (KOBL), Room 100

995 Regent Drive

Boulder, CO 80309

Campus map: www.colorado.edu/map

and Zoom: Zoom coordinates will be sent by Outlook meeting invitation

 

Hotel Reservations:

Boulder Marriott

Address: 2660 Canyon Blvd, Boulder, CO 80302

https://www.marriott.com/en-us/hotels/denbo-boulder-marriott/overview/

Please use this link to reserve your accommodations. Reservation Link - Rate: $249/night plus tax & hospitality fee

Hotel Parking: Parking $20 Per Night

 

Transportation

 

  • Hotel Shuttle from Boulder Marriott to Leeds School of Business

  • Shuttle will be running every 15 minutes on the following times:

    • Monday AM: 6:30 am to 8:00 am (MST)

    • Monday PM: 5:15 pm to 6:30 pm (MST)

    • Tuesday AM: 6::30 am to 8:00 am (MST)

    • Tuesday PM: 12:00 pm to 1:30 pm (MST)

  • Please plan to meet at the hotel lobby for pick up.

  • Boudler Marriott to Denver International Airport (DIA)

    • It is recommended that individuals arrive at the airport 1.5 to 2 hours prior to departure time. Please take that into consideration when deciding when to leave the hotel.

 

Meeting Agenda

Monday, 26 June 2023

Room: KOBL 100

Zoom Coordinates

Parallel A Sessions

Room: KOBL 100

Zoom coordinates

Parallel B Sessions

Room 101

Zoom coordinates

Time (MST)

Type

Session

Topics

Presenters

Session facilitator

7:30 - 8:00 AM
Plenary
Breakfast (Koebl Bldg)
8:00 - 8:30 AM
Plenary
Welcome
Welcome from CU Boulder Leadership
Agenda review
NSF Comments
Shelley Knuth, Marin Stanek (CU CIO), Massimo Ruzzene (CU VCR), John Towns, Tom Gulbransen
John Towns
8:30 - 9:30 AM
Plenary
Year 1 in Review
~10 minute presentations from team lead. Address:
Team overviews
Accomplishments wiith emphasis on expression as outcomes and metrics and attribution to named teammates
Stephen Deems, Shelley Knuth, Tim Boerner, Tom Furlani, John Towns
Shawn Strande
9:30 - 10:30 AM
Plenary
Year 2 Plans
~10 minutes presentations from each team
Allocations
Operations
Support
MMS
ACO
Panel review outbriefs (at least half the session on this)
What are the major activities and associated schedules
Laura Herriott, John Goodhue, Tim Boerner, Joe White, John Towns
Stephen Deems
10:30 - 11:00 AM
Break
11:00 - 12:00 PM
Plenary
Diversity, Equity, and Inclusion
Presentations by each team on DEI goals
Allocations
Operations
Support
MMS
ACO
Discuss about program-wide DEI goals
John Towns, team representatives
Agbeli Ameko
12:00 - 1:00 PM
Lunch (CU Dining Hall)
1:00 - 2:00 PM
Plenary
Support
There’s a need to understand the value of the services we are providing to researchers. How and what do we want to receive feedback on? What type of stakeholders? What needs to stay within teams and what can be coordinated as a group?
Clearer Value Propositions for each stakeholder type (new researchers, RPs, CIPs, NSF programs)
Shelley Knuth
Alana Romanella
2:00 - 3:00 PM
Plenary
Data Collection
Presentation by each service team on data they are collecting
Allocations
Operations
Support
MMS
ACO
Team representatives
Greg Dean (Metrics)
Lizanne DeStefano, Dave Hart
3:00 - 3:30 PM
Break
3:30 - 4:30 PM
Parallel A - Room 100
Communications
Communications strategy and tactics for Program Year 2
Dina Meek
Shawn Strande
3:30 - 4:30 PM
Parallel B - Room 101
Community Engagement
Program Year 2 Community Building and Engagement plans.
Jay Alameda
John Towns
3:30 - 4:30 PM
Parallel C - Room 105
Open

-

-

-

4:30 PM

 

Adjourn

 

 

 

6:00 - 7:30 PM
Shelley's house
Social - 770 Orchard Dr., Louisville

 

Tuesday, 27 June 2023

Zoom Coordinates
Room: KOBL 100

Parallel A Sessions

Room: KOBL 100

Zoom coordinates

Parallel B Sessions

Room: KOBL 101

Zoom coordinates

Parallel C Sessions

Room: KOBL 105

Zoom coordinates

 

Time (MST)

Type

Session

Topics

Presenters

Session facilitator

7:30 - 8:00 AM
Plenary
Breakfast (Koebl Bldg)
8:00 - 8:45 AM
Plenary
Day 1 debrief
Parallel session debriefs
Open mic for thoughts on Day 1
Adjust agenda for the day as appropriate
Parallel Session speakers, all
John Towns
8:45 - 9:45 AM
Plenary
Governance
Summary of current Working Group status
Discuss governance structures
Program-wide evaluation
John Towns, Lizanne DeStefano, Tom Gulbransen, Sharon Geva
Shawn Strande
9:45 - 10:15 AM
Break
10:15 - 11:15 AM
Parallel A - Room 100
Evaluation Working Group

 

Lizanne DeStefano
Shawn Strande
10:15 - 11:15 AM
Parallel B - Room 101
Emerging Infrastructure
Brainstorm/identify new/novel/innovative resources that we should be considering
JP Navarro, Nathan Tolbert
Tom Maiden
10:15 - 11:15 AM
Parallel C - Room 105
Open

 

 

 

11:15 - 11:45 AM
Break
11:45 - 12:30 PM
Plenary
Wrap-up
Reconvene for summary discussion
John Towns
Shawn Strande
12:30 PM
Adjourn

 

 

 

 

 

Conflicts (Name: Conflict)