Attendees:
Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
Agenda/Notes
Review Action Items John Towns
Topic | Owner | Priority | Added | Needed By |
Working Group Roadmaps | John/Shawn | High | 02/21/2023 | |
Draft supplement funding request for in-person program meetings | John | 02/15/2023 | ASAP | |
All ACCESS paper for PEARC | John | Low | 01/24/2023 | ?? |
Collaborating with ACCESS/ Letters of Collaboration | Dina | Low | 01/10/2023 | |
Risk Identification | Ron | Medium | 01/11/2023 | 3/3/2023 |
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessibility) | Dina | Low | 01/25/2023 | |
Code of Conduct complete w/ombudspersons identified and incident reporting in place. | Lizanne | Medium | 2/1/2023 | |
"What is ACCESS" presentation | John | 2/16/2023 |
Near-Term ACO Deliverables
Deliverable | Due Date | Owner | State |
Start-up | |||
Establish an OpenCI Performance Management Plan | 7/31/2022 | Ron Payne | Started |
Establish collaborative plans for ACCESS Community-Building efforts | 7/31/2022 | Jay Alameda | Started |
Project Year 1 Deliverables
PY1 Annual ACCESS Community Report | 4/30/2023 | Jay Alameda | Started |
PY1 Quarterly NSF Report January-March 31, 2023 | 4/10/2023 | Lavanya Podila | Started |
PY1 Q4 External Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Internal Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Risk Review | 4/30/2023 | Ron Payne | Not Started |
PY1 NSF Review | 4/18/2023 | John Towns | Not Started |
4. Updates
EAB Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Website
GDPR Requests - in Privacy Policy in footer
4.7 GDPR Requests – GDPR requests should be submitted to the ACCESS ticketing system: https://support.access-ci.org/open-a-ticket with “GDPR Request” in the subject line. These requests will be evaluated by ACCESS.
Accessibility, Code of Conduct and Privacy Policy all updated in the ACO footer, according to the Identity Accessibility Management group’s approved statements
Other sites should follow
Newsletters/Emails
Allocations and Support are working on retooling the ACCESS Support Digest (biweekly) to also include Allocations items that cannot wait until our monthly ACCESS Advance deadline
They are expected to present their plan to the Comms team so we can all sign off (or elevate to EC)
Events
June Meeting - is this just for the EC?
What info do we have so I can begin planning comms?
Community Engagement UpdateJay Alameda
MS-CC Annual Meeting: https://www.ms-cc.org/2023-annual-meeting
ACCESS presence/attendance - think we should attend, can we do more
Discussed possibilities in continued collaboration with Communications
Should also consider what are our desired outcomes/how to assess the outcomes
Project Office & Tools Update Ron Payne
New Ticket System: 63 agents added, agent training underway
ACCESS Program Milestones: Dashboard being developed
Performance Management Plan: Under review by ACO team
Risk Register: Identified ACO risks to be added to Risk Register this week, complete population of risks by owners to begin next week.
Reference - ACO Action Tracker
Next Meeting: 22 March 2023