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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v)

  • EAB: Chuck Pavlovski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

(v) indicates a voting member

 Attendance

1/7/25

1/14/25

1/21/25

Stephen Deems

X

X

David Hart

X

X

Shelley Knuth

ABSENT

X

Alana Romanella
Jim Griffioen

X

ABSENT

Tim Boerner

X

X

Tom Furlani

X

X

Joe White

X

X

Jeremy Fischer

X

ABSENT

John Towns

X

X

Chuck Pavlovski

X

X

Amit Majumdar

X

X

Leslie Froeschl

X

X

Lavanya Podilla

X

ABSENT

Lisa Kaczmarczyk

X

X

Shannon Bradley

X

X

Sharon Geva

X

X

Puri Bangalore

X

X

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Approval of summaries from prior EC meeting Stephen Deems (5 mins)

    1. 2025-01-14 ACCESS EC Meeting Agenda & Summary

  2. Consent Agenda (Outline and Example) Stephen Deems (5-10 mins)

    1. Outline / Format

      1. Approval of summaries from prior EC meeting

      2. Informational Items from Teams

      3. Milestones

        • Teams work to update asynchronously between EC meetings

        • Pressing items can be requested to be discussed during the EC meeting, if needed

      4. Reminders

        • Anything major due from the EC

          • e.g. Quarterly Reports

        • Anything that’s outstanding in the email realm for the EC

      5. Upcoming events

      6. Kudos

        • Recognition or acknowledgement of efforts by staff or groups

    2. Example for this EC Meeting

      1. Approval of summaries from prior EC meeting

      2. Informational Items from teams

        • No updates

      3. Milestones

      4. Reminders

        1. Quarterly Reports are due today, January 21

          1. In addition to quarterly risk reviews

        2. EAB Orientation

          1. Friday, January 31 @ Noon ET

          2. Draft slides are due by January 28 EC meeting

        3. Email threads

          1. Send your ACCESS Program Staff List to Shannon/Lavanya

          2. Send your team’s Organizational Chart to Shannon/Lavanya

        4. Upcoming Meetings & Events

          1. NAIRR Pilot Portal Meeting

            1. February 4-5 - La Jolla, CA

          2. NAIRR Pilot Annual Meeting

            1. February 19-21 - Arlington VA

          3. Leadership Resource Allocation Committee (LRAC) Meeting

            1. February 24-25 - Austin, TX

          4. ACCESS Allocations Review Committee (AARC) Meeting

            1. March 10 - Virtual Meeting

          5. ACCESS EAB Meeting

            1. March 18 - Rosemont, IL

          6. ACCESS Quarterly Meeting

            1. March 19-20 - Rosemont, IL

          7. CASC Meeting

            1. March 25-27 - Reston, VA

          8. Support RP Meeting

            1. April 1 - Denver, CO

          9. NAIRR AI Workshop

            1. April 2-3 - Denver, CO

    3. Discussion

      1. Teams would be asked to populate by EOB the day before the EC meeting

  3. EC Program Milestones Stephen Deems (1 min)

    1. Teams can consider removing/closing those that are better-suited for other times/places to track

      1. Will move to consent agenda in subsequent weeks

  4. Report from Evaluation SC - Dave Hart (5-10 mins)

  5. Working Group and Standing Committees Organizational Updates - Chuck P (5-10 mins)

    1. SC/WG meetings to EC status

  6. Quarterly Meeting Agenda - Stephen Deems (10-15 mins)

    1. Currently have ~12 hours of topics on the draft agenda

      1. Thoughts on current or additional sessions?

        1. Organizational Chart / Organizational Structure? (Shannon)

        2. Support Videos? (Shelley)

      2. Next steps

  7. PY4 Plans - Stephen Deems (10 minutes)

    1. Overview

      1. What’s going to be our big success(es) in next year’s review?

      2. Which program goals would we like to prioritize in this coming year?

      3. What are our key priorities

    2. Teams will be asked to produce a single-slide overview of the PY4 plans at the February 18 EC meeting.

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

  1. Informational Items (10 mins)

    1. RP Forum Jeremy Fischer

    2. Allocations Stephen Deems

    3. MATCH Shelley Knuth/Alana/Jim

    4. CONECT Tim Boerner/Leslie

    5. MMS Tom Furlani

    6. EAB Chuck P

    7. OpenCI John Towns

    8. NSF Sharon and Puri

Misc Topics:

Next EC Meeting: 28th January 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

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