2022-10-26 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Agenda/Notes

• Debrief on EC meeting Shawn Strande

• Communications UpdateDina Meek

  • Newsletters/Emails

    • EAB - Dina plans on an email to the full list this week

    Newsletters

    • Finalizing the templates

    • Should be going out late this week, early next

    Social Media

    • New platform for tracking - working well

    Events

    SC

    • All events are now set

    • Volunteers

     — only 3 slots left to fill

     -- Talking points done

     — Communications under way

     -- Print materials and swag with the printers

• EAB Updates Shawn Strande

  • 28 applications currently

  • Cindy shared the document with the ACO via email

  • Discussion regarding competency matrix - what should be the categories?

  • Process on how the matrix should be presented to the EC

  • This will be added as a topic of discussion during next week’s ACO call on 2nd November.

• Ticketing working group Ron Payne

  • Ron met with the ticket working group, TWG working well and putting together a summary of their findings

• Community Engagement UpdateJay Alameda

  • Lizanne DeStefano met with group yesterday to discuss evaluation and measurement.

    • Large need to develop focused evaluation plan for community building and engagement

    • Need to develop a plan and run it through IRB, probably handled at the service track level (need to figure out if we need to do this at the ACO level as well).

    • Formative evaluation: to determine if pilots are working out as expected, to provide feedback to change or stop pilot

    • Need to think about data to be collected, and metadata associated with the data: do we have a sufficiently rich enough set of data and metadata to be able to measure progress against goals?

    • Consider scoping evaluation to only include what you are able to influence (not a much broader scope that may be ideal, but largely out of your control).

      • Another way: what data do you need to effectively run your program?

    • Shared XSEDE user surveys with group to help establish a baseline.
      

• Evaluation Update Lizanne DeStefano (Unlicensed)

Additional discussion Items

• Discussion regarding how do we raise awareness about the key activities going on in each of the tracks?

• What are the things that need to be shared with the community?

• Do we have a way to collect publications from PI's?

• Sean's suggestion - Info items on the EC agenda can be broken down into the following questions:

  1. Key activities that the tracks are working on?

  2. What things are going on worthy of communicating with the community?

  3. What are challenges you are facing? (John’s suggestion)

• This will be added as an agenda item for next week’s EC meeting - “Discussion on cross-award communications and communications with the community” John Towns will lead the discussion

Next Meeting: 2 November 2022