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ACCESS Web Site Map: /wiki/spaces/ACP/pages/436273182

ACO Action Tracker: ACO Action Tracker

EC Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1081359/Executive+Council+Meetings?atlOrigin=eyJpIjoiOWQ3MzJhYjFhMDhiNDcyZDk2YTlhY2U5MjJlN2VlODMiLCJwIjoiYyJ9

NSF Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84770821/NSF+OpenCI+Meetings?atlOrigin=eyJpIjoiODA3OGU2OGZhOWY1NDYzOTgyNzJiM2YxNzYyYmQ2NGYiLCJwIjoiYyJ9

ACO Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84934681/OpenCI+ACO+Weekly+Leadership+Meetings?atlOrigin=eyJpIjoiYmU4MDUwYWE2NjE2NDQ3YmE2ZWZlNWVkMjlkYmNiN2UiLCJwIjoiYyJ9

News from Communications Team: https://access-ci.org/news/

Newsletter Archive: ACCESS Newsletter Archive and https://access-ci.org/newsletter/

My Tasks

https://access-ci.atlassian.net/wiki/home/tasks

Slack Link:

access-ci.slack.com

Jira Issues Assigned to You

All ACO Jira Issues

https://access-ci.atlassian.net/jira/core/projects/ATT/board

ACO Leadership To Do Tasks

Task report

Looking good, no incomplete tasks.

Completed To-Do Items for the ACO Leadership

 Click here to expand...
DescriptionDue dateAssigneeTask appears on
  • Lavanya Podila - release draft agenda and send to John and Shawn for review - then send to EC and publish on WIKI - Due by
12 Sep 2023Lavanya Podila2023-09-06 OpenCI Leadership Meeting Agenda & Summary
  • Lavanya Podila - put Deember meeting on EC meeting for next week - Due
22 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • @everyone - review Year 1 NSF Panel Questions -
25 Sep 2023 2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Lavanya Podila - look at contract for SC24 to see how much a booth costs -
25 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • John Towns - Talk to EC about SC24 booth -
26 Sep 2023John Towns2023-09-20 OpenCI Leadership Meeting Agenda & Summary
27 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
29 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Cindy Wong - post meeting survey to EAB - Due
29 Sep 2023Cindy Wong2023-09-20 OpenCI Leadership Meeting Agenda & Summary
13 Oct 2023 2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Jay Alameda - risk register “Inability to attract diverse community members to contribute to ACCESS “, update this risk to reflect how it will impact the ACO
17 Oct 2023Jay Alameda2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Dina Meek - add new risk for “lack of execution of comms plans”
17 Oct 2023Dina Meek2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Jay Alameda - add new risk for “lack of execution of CBE plans”
17 Oct 2023Jay Alameda2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Lavanya Podila Once Shannon’s task is complete, send an email to all Pis and Co-Pis informing that this option is available
17 Oct 2023Lavanya Podila2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Shawn Strande - risk register “Lack of execution on Program Wide Evaluation Plan”, add all details
17 Oct 2023Shawn Strande2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Shannon Bradley Fix probability and impact scales to 1-3 and ensure priority is auto calculated
17 Oct 2023Shannon Bradley2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Dina Meek - risk register “Large-scale Events Communications…” to create two separate risks (1) web management (2) event management
17 Oct 2023Dina Meek2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • John Towns - risk register “Challenges in developing relations…” update description text to reflect what is noted in the rest of the risk
17 Oct 2023John Towns2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Dina Meek - create a new risk around the failure to have adequate communications
17 Oct 2023Dina Meek2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Shawn Strande - risk register “Lack of Evaluation” create two separate risks (1) Lack of Evaluation for External.. (2) Lack of Evaluation for Internal
17 Oct 2023Shawn Strande2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • John Towns - risk register “NSF Funding” update description section as a general funding issue
17 Oct 2023John Towns2023-10-11 OpenCI Leadership Meeting Agenda & Summary

NSF To Do Tasks

Task report

Looking good, no incomplete tasks.

Completed NSF To Do Tasks

 Click here to expand...
DescriptionDue dateAssigneeTask appears on
  • Respond to PEP and ACCESS Program Wide Responses - @sharong and Tom Gulbransen -
25 Sep 2023Tom Gulbransen2023-09-11 NSF - OpenCI Meeting Agenda & Summary
  • Have privacy concerns with respect to the data provided publicly via XDMoD been looked at in less then the past 10 years? - @sharong will get back to us in two weeks -
25 Sep 2023 2023-09-11 NSF - OpenCI Meeting Agenda & Summary
  • Lavanya Podila - provide Calendar entries for Dec 5 meeting and info on travel -
06 Oct 2023Lavanya Podila2023-10-02 NSF - OpenCI Meeting Agenda & Summary
  • Dina Meek - get handouts to Sharon and Tom on ACCESS -
06 Oct 2023Dina Meek2023-10-02 NSF - OpenCI Meeting Agenda & Summary
  • Dina Meek - provide Sharon and Tom PPTs on ACCESS they can use in their own presentations -
13 Oct 2023Dina Meek2023-10-02 NSF - OpenCI Meeting Agenda & Summary
  • Tom Gulbransen to forward contact details from the communications team at OAC to Dina
23 Oct 2023Tom Gulbransen2023-10-09 NSF - OpenCI Meeting Agenda & Summary
  • John Towns to share the mid year review agenda outline with NSF
23 Oct 2023John Towns2023-10-09 NSF - OpenCI Meeting Agenda & Summary
27 Oct 2023Shawn Strande2023-10-23 NSF - OpenCI Meeting Agenda & Summary
  • Follow up with John about the NuerlIPS conference Lavanya Podila
27 Oct 2023Lavanya Podila2023-10-23 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - write up a balance sheet for Tom to use when checking with NSF -
01 Dec 2023John Towns2023-11-27 NSF - OpenCI Meeting Agenda & Summary
  • Tom Gulbransen - Canadian Resource Allocation - will this create challenges for NSF - allocating resources to international resource? -
15 Dec 2023Tom Gulbransen2023-11-27 NSF - OpenCI Meeting Agenda & Summary
18 Dec 2023Dina Meek2023-12-11 NSF - OpenCI Meeting Agenda & Summary
12 Jan 2024John Towns2024-01-08 NSF - OpenCI Meeting Agenda & Summary
  • Keep team posted on quarterly meeting locations Lavanya Podila
15 Jan 2024Lavanya Podila2024-01-08 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - follow up on award allocations/budget and solidifying changes -
12 Feb 2024John Towns2024-01-29 NSF - OpenCI Meeting Agenda & Summary
  • Shawn Strande - check with Alana and Shelley re: the survey information they gathered last year -
12 Feb 2024Shawn Strande2024-01-29 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - provide blackout dates for us in April -
27 Feb 2024John Towns2024-02-20 NSF - OpenCI Meeting Agenda & Summary
08 Mar 2024Shawn Strande2024-03-04 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - sketch out budget reporting outline changes for Tom and Sharon to review to see if it meets their needs before we generate the numbers -
22 Apr 2024John Towns2024-04-15 NSF - OpenCI Meeting Agenda & Summary
  • Lavanya Podila - add supplement discussion to the EC agenda tomorrow and prepare a summary report to give -
11 Jun 2024Lavanya Podila2024-06-10 NSF - OpenCI Meeting Agenda & Summary

Executive Council To Do Tasks

Task report

Looking good, no incomplete tasks.

Completed Executive Council To Do Tasks

 Click here to expand...
DescriptionDue dateAssigneeTask appears on
  • Alana.Romanella - Alana will talk to Dave about his input suggestion for the quarterly meeting - Due
12 Sep 2023Alana.Romanella2023-09-05 ACCESS EC Meeting Agenda & Summary
  • Shannon Bradley - Work on a dashboard for NSF to show higher level view and items they can help with directly - Due
12 Sep 2023Shannon Bradley2023-09-05 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - Dina in ACO is tracking web site focus group - this should be connected to SGX3 and other web site reviews? - Shawn will connect Dina to Dave -
15 Sep 2023Shawn Strande2023-09-12 ACCESS EC Meeting Agenda & Summary
  • John Towns send note to NSF about the change in EC meeting cadence from weekly to biweekly
13 Oct 2023John Towns2023-10-10 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande connect Alana and Jay about CU hosting joint events so they can continue discussions during the CBE working group meetings
13 Oct 2023Shawn Strande2023-10-10 ACCESS EC Meeting Agenda & Summary
24 Oct 2023Tom Furlani2023-10-10 ACCESS EC Meeting Agenda & Summary
  • Lavanya Podila - help make a schedule for tending booth at neurips for John, Jay A, and Kim B - due before
10 Dec 2023Lavanya Podila2023-11-21 ACCESS EC Meeting Agenda & Summary
19 Dec 2023Stephen Deems2023-11-21 ACCESS EC Meeting Agenda & Summary
19 Dec 2023Alana.Romanella2023-11-21 ACCESS EC Meeting Agenda & Summary
19 Jan 2024Leslie Froeschl2024-01-16 ACCESS EC Meeting Agenda & Summary
  • Lavanya Podila - Ask Tom and Sharon if they have a preference for either the 16th or 23rd -
19 Jan 2024Lavanya Podila2024-01-16 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - schedule kickoff meeting with SGX3 -
31 Jan 2024Shawn Strande2024-01-16 ACCESS EC Meeting Agenda & Summary
  • Lavanya Podila - invite Jetemy Fischer to next EC Meeting so he can discuss RP Bylaws -
02 Feb 2024Lavanya Podila2024-01-30 ACCESS EC Meeting Agenda & Summary
  • Tom Furlani - check on Buffalo as a possible location for Fall Meeting
13 Feb 2024Tom Furlani2024-01-30 ACCESS EC Meeting Agenda & Summary
  • @sharon - get CCSTAR dates in September to check for conflict with Fall Meeting -
13 Feb 2024 2024-01-30 ACCESS EC Meeting Agenda & Summary
  • John Towns + Lavanya Podila - prepare ranked list of conferences to present at the quarterly meeting - make sure list contains submission as well as sponsorship dates in addition to the conference date -
20 Feb 2024John Towns2024-02-13 ACCESS EC Meeting Agenda & Summary
08 Mar 2024Lavanya Podila2024-03-05 ACCESS EC Meeting Agenda & Summary
  • Teams will have Shared Slides for review completed and sent to NSF by
11 Apr 2024 2024-03-26 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - Start organizing Content Planning Committee this week -
12 Apr 2024Shawn Strande2024-04-09 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - follow up on scheduling working groups to come to this meeting -
23 Apr 2024Shawn Strande2024-04-16 ACCESS EC Meeting Agenda & Summary

ACO Risk Register

https://access-ci.atlassian.net/issues/?jql=project%20in%20(%22Risk%20Register%22)%20AND%20filter%20=%20%22ACO/OpenCI%22%20ORDER%20BY%20status%20DESC

Engagement Tracker

https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit#gid=0
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