Page Comparison

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-09-03 ACCESS EC Meeting Agenda & Summary

      1. There is a To Do for Chuck - re: what is and what isn’t a working group, a standing committee, and how to get a better process of defining and creating a charter

         1. Visit all working groups and standing committees to ID milestones that need to be tracked + ask them how is the process working for setting up groups and can we improve

         2. ACCESS Working Groups and Standing Committees

         3. Jira Legacy
            server System Jira serverId 2b19a5eb-335e-31ed-9427-a9e4284ae7b5 key ATT-145

      2. Some groups get all their work done before the time it would take to create a charter

      3. Charters should be light weight and provide the plan of action for the working group

      4. In some cases: Working Groups get together because it is the only way to get people to talk together - people should be able to talk and gather without having to create a committee - there should not be an artificial barrier to getting people talking

      5. Chuck will need to attend EC - to represent for the EAB
         

2. Review Action Items

3. Review Tasks: Summary of Panel Response Items for Year 2 - John will do this as part of his update to the EC

   1. What are ours and which are the EC?

   2. Do we need to create a task to follow up on a particular issue?

   3. How to present to the EC - John will be doing this

4. Updates - ACO Weekly Updates

   1. John Towns

      1. included in updates above

   2. majumdar

      1. Reading project docs

      2. getting involved in assigned meetings

   3. Chuck P

      1. working with Cindy

      2. onboarding and familiarizing

   4. Cindy Wong

      1. EAB

         1. Received EAB report and shared with EC on 09/3/24 https://drive.google.com/file/d/1NtCpcEyLTVCZb7m7FnDvru3HLQcpFa8k/view?usp=sharing

            1. Added recommendations to spreadsheet: https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit?usp=sharing

         2. EAB charter v2 need assist with addressing standing comments from EC (https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit)

         3. EAB nominations form drafted: https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit?usp=sharing

            1. Need feedback from group before I send it off to the EC

         4. 2024-10-21 ACCESS EAB Meeting Agenda & Summary confirmed for 10/21/24: 9am - 11am PT / 11am - 1pm CT / 12pm - 2pm ET

         5. Met with Chuck to discuss EAB background and his role as facilitator

      2. RAC scheduled for Thursday, 10/10/24: 10am - 11:30 am CT (headed up by Laura)

         1. Proposed topic “Program-Wide Goals & Metrics” and assigned to ACO - was John but he has a conference

            1. 30 minutes (20 mins + 10 min Q&A) ~10:25am - 10:55 am CT - are you available John?

      3. Tapia: printing material for Operations (STEP) and potential materials from Allocation

      4. Sept QM agenda note - draft agenda shared - met with Lisa last week - need a slot to introduce Lisa - put it in the Welcome on Day 1

   5. Lavanya Podila

      1. Tapia handouts

         1. Cindy is printing out for STEP and Sheera Allocations print is still TBD

   6. Kimberly Mann Bruch

      1. no updates

   7. Dina Meek

      1. Website - Landing pages in layout will be shared with EC on Monday with request for feedback by EOW

      2. Newsletters - ACCESS Advance to go out tomorrow

      3. SC24 - Booth contest, matching resource with institution with a prize of swag from all ACCESS RPs

      4. Taglines - voting by the Comms team starts tomorrow; top three will be shared with EC for their votes

      5. Persona postcards - Copy in review by Comms team; will be shared next week with EC

   8. Shannon Bradley

      1. All follow up items are pages underneath the main page of : June 2024 (Virtual) ACCESS Quarterly Meeting

         • 2024-June Quarterly Meeting Notes and To Do Items - Infrastructure Portfolio Expansion Session

         • 2024-June Quarterly Meeting Notes and To Do Items - Evaluation

         • 2024-June Quarterly Meeting Notes and To Do Items - What's Everyone Developing?

         • 2024-June Quarterly Meeting Notes and To Do Items - Embedding Data from XDMOD

         • 2024-June Quarterly Meeting Notes and To Do Items - Vision for the Access Catalog

         • 2024-June Quarterly Meeting Notes and To Do Items - Resource Selector

         • 2024-June Quarterly Meeting Notes and To Do Items - ACCESS Awards

         • 2024-June Quarterly Meeting Notes and To Do Items - Brainstorming Session

         • 2024-June Quarterly Meeting Notes and To Do Items - InBoarding
           

Next Meeting: 11th September 2024