Attendees:
Present: John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar, Chuck Pavloski
Parking Lot:
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
EC Meeting Debrief
2024-09-03 ACCESS EC Meeting Agenda & Summary
There is a To Do for Chuck - re: what is and what isn’t a working group, a standing committee, and how to get a better process of defining and creating a charter
Visit all working groups and standing committees to ID milestones that need to be tracked + ask them how is the process working for setting up groups and can we improve
Jira Legacy server System Jira serverId 2b19a5eb-335e-31ed-9427-a9e4284ae7b5 key ATT-145
Some groups get all their work done before the time it would take to create a charter
Charters should be light weight and provide the plan of action for the working group
In some cases: Working Groups get together because it is the only way to get people to talk together - people should be able to talk and gather without having to create a committee - there should not be an artificial barrier to getting people talking
Chuck will need to attend EC - to represent for the EAB
Review Action Items
Review Tasks: Summary of Panel Response Items for Year 2 - John will do this as part of his update to the EC
What are ours and which are the EC?
Do we need to create a task to follow up on a particular issue?
How to present to the EC - John will be doing this
Updates - ACO Weekly Updates
included in updates above
Reading project docs
getting involved in assigned meetings
working with Cindy
onboarding and familiarizing
EAB
Received EAB report and shared with EC on 09/3/24 https://drive.google.com/file/d/1NtCpcEyLTVCZb7m7FnDvru3HLQcpFa8k/view?usp=sharing
Added recommendations to spreadsheet: https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit?usp=sharing
EAB charter v2 need assist with addressing standing comments from EC (https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit)
EAB nominations form drafted: https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit?usp=sharing
Need feedback from group before I send it off to the EC
2024-10-21 ACCESS EAB Meeting Agenda & Summary confirmed for 10/21/24: 9am - 11am PT / 11am - 1pm CT / 12pm - 2pm ET
Met with Chuck to discuss EAB background and his role as facilitator
RAC scheduled for Thursday, 10/10/24: 10am - 11:30 am CT (headed up by Laura)
Proposed topic “Program-Wide Goals & Metrics” and assigned to ACO - was John but he has a conference
30 minutes (20 mins + 10 min Q&A) ~10:25am - 10:55 am CT - are you available John?
Tapia: printing material for Operations (STEP) and potential materials from Allocation
Sept QM agenda note - draft agenda shared - met with Lisa last week - need a slot to introduce Lisa - put it in the Welcome on Day 1
Tapia handouts
Cindy is printing out for STEP and Sheera Allocations print is still TBD
no updates
Website - Landing pages in layout will be shared with EC on Monday with request for feedback by EOW
Newsletters - ACCESS Advance to go out tomorrow
SC24 - Booth contest, matching resource with institution with a prize of swag from all ACCESS RPs
Taglines - voting by the Comms team starts tomorrow; top three will be shared with EC for their votes
Persona postcards - Copy in review by Comms team; will be shared next week with EC
All follow up items are pages underneath the main page of : June 2024 (Virtual) ACCESS Quarterly Meeting
2024-June Quarterly Meeting Notes and To Do Items - Infrastructure Portfolio Expansion Session
2024-June Quarterly Meeting Notes and To Do Items - Evaluation
2024-June Quarterly Meeting Notes and To Do Items - What's Everyone Developing?
2024-June Quarterly Meeting Notes and To Do Items - Embedding Data from XDMOD
2024-June Quarterly Meeting Notes and To Do Items - Vision for the Access Catalog
2024-June Quarterly Meeting Notes and To Do Items - Resource Selector
2024-June Quarterly Meeting Notes and To Do Items - ACCESS Awards
2024-June Quarterly Meeting Notes and To Do Items - Brainstorming Session
2024-June Quarterly Meeting Notes and To Do Items - InBoarding
Next Meeting: 11th September 2024