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Attendees:

Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk

Dina at MarComm Retreat

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. Update from NSF, Katie Antypas on changes to Tom G and Sharon’s roles

    2. Review notes

      1. RP Forum - and how to engage/communicate with them and what is best way to enable that

  2. Review Action Items

    1. ACO Action Tracker

  3. Quarterly Meeting

    1. Dina

      1. Putting finishing touches this week on:

        • EAB Communications session

          • Assuming Shawn shared the Comms Plan and questions with EAB

        • Comms Inside ACCESS newsletter session

      2. Printing nametags for Lavanya

    2. Every PI/Panel will all be presenting the same slides - built around the program wide goals and what the panel contributes to it

    3. EAB

      1. name badges and table tents are ready

      2. working on how to do 1 on 1s - separate zoom coordinates? So people can come and go?

        1. probably individual zoom sessions

      3. need to create a notes document

      4. Lavanya is bringing loaner laptops for breakouts

      5. Dinner for Monday EAB meeting attendees

  4. Updates

    1. Shawn Strande

    2. Cindy Wong

    3. Dina Meek -

      1. Comms Standing Committee: Need Charter approved after Deems updated per EC recommendation

      2. Web Standing Committee

        1. PY2 Plan shared with EC for awareness

        2. Need Charter approved

    4. Kimberly Mann Bruch

    5. Jay Alameda

    6. Shannon Bradley

      1. New Easy Access Page Created: Easy Access Page

    7. Lavanya Podila

      1. Meeting invites updated

      2. RTP’s submitted for ACO’s portion of the DEI workshop

      3. Meeting minutes pages and shared drives created

      4. WIki page updated with all the quarterly meeting information

      5. Catering headcount submitted

      6. Request submitted for name tags and badges

      7. Request submitted for loaner computer

      8. Checked on DEI leader’s dietary restrictions

      9. Do we still need to send out guidance for speakers? yes

      10. Will there be an ACO retreat after the Quarterly Meeting?

Next Meeting: 6th March 2024

ACO To Do Items:

  •  This person will neeed to do this by this date
  •  
  • Shawn Strande - will send out guidance for speakers handout and remind speakers to get presentations out on shared drive -
  •  Cindy Wong - create notes document for EAB part of Quarterly Meeting -

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

Reference

ACO Weekly Updates