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Attendees:

  • Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley

Introduction of Kim Bruch

Agenda/Notes

  1. Debrief on EC Meeting John Towns

    1. 2023-08-15 ACCESS EC Meeting Agenda & Summary

    2. Shannon, Lavanya and Shawn meet to get all Standing Committees up and Chartered

  2. Review Action Items John Towns

    1. EAB meeting - during Virtual Meeting in Sept - last two hours of second day? - this should be part of agenda in next week’s EC and ACO meeting and get this decided - (see task below)

    2. Gathering information on IRB - what can we gather into a document for the team?

      1. https://oprs.research.illinois.edu/research-topics/does-my-study-need-irb-approval

      2. https://oprs.research.illinois.edu/forms-guidance-resources/oprs-and-irb-frequently-asked-questions-faqs

      3. https://oprs.research.illinois.edu/sites/default/files/documents/RGD - Exempt Research version A0923.pdf

  3. Program-wide goals

    1. John will review feedback from his email of 8/3

    2. Don’t want to load teams with collecting too much additional data

    3. How can we use what we already have?

  4. CPO comment feedback - Cognizant Program Officer

    1. John will review and suggest some items for next week’s meeting

    2. https://iosblog.nsfbio.com/2023/01/26/what-are-cognizant-program-officer-comments-and-where-can-you-find-them-at-research-gov/

  5. Community engagement discussion

    1. Review discussions from past 3 weeks to provide summary info to Jay

    2. How should Center know who is going where and speaking to whom

      1. /wiki/spaces/ACP/pages/185663489

    3. Do we have a packet we can give to people who go to seminars and conferences so everyone presents consistent overall information

    4. Community Engagement document - still needs finalizing plan - we need to prioritize this

      1. https://docs.google.com/document/d/1ClRorlMAIUa30f_Fhr_XhP7Q96SH-gY3inbL2yspBog/edit#heading=h.21ylrh1soxje

    5. Connection between community engagement and communication

      1. different from events, conferences, etc.

  6. ACO retreat

    1. ACO retreat Aug 30 - 9am to 3pm - proposed

  7. NSF panel follow-up

  8. Working group formalization process

  9. Updates

    1. EAB Updates Shawn Strande

    2. Evaluation Update Shawn Strande

    3. Communications UpdateDina Meek

    4. Community Engagement UpdateJay Alameda

    5. Project Office Lavanya Podila

Misc. Topics

  1. DEI WG: team input

Follow up from previous meetings:

Check on status

/wiki/spaces/ACP/pages/295665676

Meeting has been set up

Still to do

Done: This went over well

Shawn is going to summarize discussion and pull out action items

Reference - ACO Action Tracker

Next Meeting: 23rd August 2023

To Do

  • Shannon Bradley , Lavanya Podila and Shawn Strande meet to get all Standing Committees up, Chartered, and organized
  • Shannon Bradley - EAB meeting - during Virtual Meeting in Sept - last two hours of second day? - this should be part of agenda in next week’s EC and ACO meeting and get this decided
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