2024-07-31 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. Notes: 2024-07-30 ACCESS EC Meeting Agenda & Summary

   2. Attended by Shawn’s backup: SDSC: Amitava Majumdar
      

2. ACCESS taglines

   1. commented on in EC meeting: Dave - Welcome to Access - recommends using more of a tagline instead of spelling out what ACCESS stands for

   2. Carry over from discussion two weeks ago - follow up needed? Dina is running a tagline process currently - using a competition to get input for suggestions - closes out at the end of August - will be presented to comms team next for review - make recommendations to the EC next - should have items to present in September

   3. send a program wide email as a follow up
      

3. Supplement Request for in person meeting(s)

   1. approved

   2. make sure Agenda planning group includes Lisa when getting closer to a more firm agenda

   3. remember to take into consideration - what is the goal of the meeting? and the EC needs to make this determination

   4. This is part of deliverable to NSF - benefit of in person meeting and how this experience is more beneficial than a virtual one
      

4. Sharing annual reviews

   1. John created the distillation document and shared with the EC - (35 original pages)

   2. Shared positives as well

   3. Will work on an Appendix - items that were highlighted in the ACO report that were more directed to the EC

   4. Need to discuss the distillation in the EC meeting

   5. Items that have been highlighted for the EC - need to make a list and start discussing them in EC meetings
      

5. Panel response document

   1. Submitted

   2. We need to capture Action items contained in this report
      

6. Quarterly Report

   1. Just about ready to send - target tomorrow

7. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items
      

8. Updates

   1. Shawn Strande

      1. Need a list of things Shawn is responsible for as an ACO member

         1. Need to make a high level list for others in the ACO as well

         2. We will need to reassign Shawn’s tasks

   2. John Towns

      1. out for next two weeks - Shawn will run next week’s meetings - Shawn will also be out the second week

         1. second week - cancel NSF and ACO meetings - John will come in for the EC meeting

   3. Cindy Wong

      1. July 18 EAB meeting recording is available: https://drive.google.com/file/d/1-3BjAtrwB7jnLn4igzWJWeA7oBw8LIrJ/view?usp=drive_link

         1. Recommendations from EAB members due to Chair by Friday, Aug 2

      2. EAB Charter v2: https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit

         1. ACO review deadline is Monday, Aug. 5, should this be extended?

            1. Current timeline in place - ACO: Friday, Aug 5; EC: Tuesday, Aug 13, and EAB: Friday, Aug 23; EC Final Vote: Tuesday, Aug 27

      3. Availability for EAB meeting (Sept/Oct) coming soon

   4. Kimberly Mann Bruch

   5. Dina Meek

      1. TAPIA - who’s going to go?

      2. Quarterly Meeting - expectation for this team’s in-person attendance

         1. Budgeted for people on ACO to go

   6. Lavanya Podila

      1. Lavanya is going to TAPIA - Bronze tier - wiki page created: TAPIA Conference

         1. will be contacting people to man booth

         2. need talking points - Dina will get them to Lavanya