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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v)

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk, Cindy Wong

  • NSF: Tom Gulbransen (NSF)

(v) indicates a voting member

Agenda/Notes

  1. Reminder - EC Focus Group with Lisa Kaczmarczyk next week’s EC meeting (12/6/2022)John Towns (5 mins)

    1. Lisa Kaczmarczyk is the external evaluator

    2. John to start the meeting and then drop off next week

    3. The focus group will take up most of the hour

  2. Approval of summaries from prior EC meetings John Towns (5 mins)

    1. 9 November 2022 EC Summary (approved)

  3. Informational Items (10 mins)

    1. RAMPS Stephen Deems

      1. ACCESS Allocations Review Committee meeting taking place next Monday, December 5.

      2. Reviewer training and DEI discussion will take place tomorrow, November 30 for reviewers who have received review assignments for the AARC meeting.

    2. MATCH Shelley Knuth

      1.  

    3. CONECT Tim Boerner

      1. The Ticketing System Working Group has made great progress! After doing an extensive evaluation, they are in agreement that Jira Service Management is the preferable choice of the evaluated options. The draft summary document is available here. In order to have a humane and compassionate transition, the WG is proposing the below rollout timeline:

        12/7: send out RP communications

        1/5/23: Setup completed 

        1/9/23 - 1/13/2023: All ACCESS staff + RPs to log in, orient to new system, trainings if needed

        1/17/2023: ticket submission flips to JSM

        1/18-2/18: ACCESS RT operational for open tickets and cleanup only

        2/20: ACCESS RT DB saved to IU archive (SDA), supporting VMs terminated by end of month

    4. MMS Tom Furlani

    5. OpenCI John Towns

      1. EAB nominations

      2. Creating a style guide for the RP’s,

  4. Possible shift in messaging of ACCESS program from "who we are, how we are organized" to "what ACCESS means to you as a..." for each stakeholder group Tom Gulbransen (15 minutes)


  5. EAB nomination worksheet available to the EC Shawn Strande (10 minutes)

    1. https://docs.google.com/spreadsheets/d/10mnwO8J0fJfV7ygshoBJBlCUwjG8NrnaXLNe5vB4iHo/edit#gid=0


Reference: EC Backlog

Next EC Meeting: 6 December 2022

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