2024-02-14 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. 13 February 2024 EC Meeting Summary
      

2. Review Action Items, Upcoming Milestones, and To Do Items

   1. ACO Action Tracker

   2. There are To Do items that have been completed that need closing please

3. Quarterly and EAB meeting logistics and related preparation - all that is left is finalizing the Agenda - other tasks are progressing nicely

   1. Location for content

   2. Guidance for presenters

   3. Getting our own presentations together

      1. Lavanya created folder for presentations - Google Folder:https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

   4. Agenda - Feb 2024 ACCESS Quarterly Meeting

   5. Attendees: list of attendees

   6. EAB agenda not complete - Shawn needs to do one more review with the EAB

      1. Google Folder for the EAB meeting: https://drive.google.com/drive/u/1/folders/1-V5kduV7HHXIxKV5CqNP4pLcxtJ_FS_i

   7. Dina’s Start for Newsletter Section: https://docs.google.com/document/d/11W_P0B8Udj4yW8Vp-_1WEJbJeBJNIcFAzjjSwNAFq_U/edit

   8. Dina’s Start for EAB Update: https://docs.google.com/presentation/d/1sATFi8tu9QYY3HCaHtlnR17yw14ODZeod1ML_PWyl5A/edit?usp=sharing

We need to find a way to get people to use the Engagement Tracker more consistently

• https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84934681/OpenCI+ACO+Weekly+Leadership+Meetings#Engagement-Tracker

Let Leslie know that her email: Invitation to help inform ACCESS teambuilding workshop content - may have been missed by many people and she should remind everyone

• Survey: https://forms.gle/6xjqspeK1UDzxcQ8A 
  

4. Revised PEP for CB&E changes

   1. Sharon said they wanted to discuss - since we could not get to the topic discussed

   2. will need to execute a PCR and update a PEP

Will also need to address:

Fringe benefits rates are changing as of July 1 - usually that is not fixed in proposals - we will need to make budget changes on our side because we get the same amount of money at the end.

5. Out-brief on informal co-advisory group call (John Towns )
   had first meeting on Friday
   

6. Updates

   1. Shawn Strande

   2. Cindy Wong

      1. Dec. 5 EAB meeting survey sent 2/13

         1. Survey template will be used for Feb. meeting

      2. Feb. EAB meeting

         1. Attendance:

            1. (8) EAB in person; (4) EAB virtual

            2. (16) ACCESS/NSF in person; (3) ACCESS/NSF virtual

         2. Room layout? Loaner laptop needed?

         3. 2/26 dinner request sent to EAB and EC + staff

            1. 5 yes; 4 no (arriving after 7pm); pending responses from others

      3. RAC: call for agenda topics sent

   3. Dina Meek

      1. FYI: STEP story and email

         1. Just a shout out to Megan and Andrew on promoting this on a short turn

      2. PEARC24 - FYI…

         1. June 1 submission deadline

         2. Level of sponsorship?

   4. Kimberly Mann Bruch

   5. Jay Alameda

   6. Lavanya Podila