2024-02-07 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. NSF-ACO Meeting Debrief

   1. 5 February 2024 NSF-ACO Summary
      

2. EC Meeting Debrief

   1. 6 February 2024 EC Meeting Summary

3. IPR Status

   1. Some comments still open for Dina

   2. Financial sections need updating, especially updating the content relating to NeurIPS
      

4. Mechanisms for metrics collection apart from spreadsheets

   1. We havent formally cast the metrics

   2. John to post the metrics on the wiki and as we continue to refine these, these can be pulled directly when completing the IPR’s

   3. Cindy will be stewarding some of the data collection relating to evaluation efforts

       

5. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items

   2. Reviewed
      

6. Community Survey draft ACO input and ACO send-to preference

   1. https://docs.google.com/document/d/19Y2gZuV4GocGkPYhiB4a3OCLJ5B928ppcbgm2r2CYmo/edit#heading=h.91w4o0968b0h

   2. Please provide any feedback to Shawn by noon PT next Monday (February 12)

   3. Who does the ACO want to include in the respondents?

   4. Focusing on our consumers and people who use our services would be a good idea, probably send it to the list of where support newsletter goes to?

   5. We don’t need to send it over to 50,000 subscribers

   6. Is there any other community that should receive this? - Perhaps EAB members

7. Feb quarterly meeting agenda. Need to revise based on Thursday noon depart

   1. https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448

   2. Inside ACCESS newsletter survey should be around 30 mins

   3. Communications topic: we can talk about various topics like website, branding, SGX3, conference options etc

   4. Shawn and Dina to work together to narrow down the specifics

   5. Maybe the ACCESS Usage reporting can be a parallel session

   6. Lavanya to work with the catering to have heavier snacks on Thursday AM instead of boxed lunches.
      

8. Updates

   1. Cindy Wong

      1. EAB Recommendation

      2. Dec 2023 EAB Survey

      3. Feb 27, 2024 - EAB meeting

         1. Monday, Feb. 26 dinner:

            1. Where and Time?

            2. Who: EAB and ECs?

         2. Attendance:

            1. (9) EAB in person; (3) EAB virtual

            2. (13) ACCESS in person; (3) ACCESS virtual; PENDING 2 confirmation

   2. Jay Alameda

   3. Dina Meek

      1. PY2 Highlights book - Kicking off with production team to brainstorm content strategy

         1. Tom wanted to be involved at the inception - OK to share an outline with him for input after this kick-off?

      2. Moving the SGX3 work forward

      3. Reviewing Web Presence team feedback on the PY2 (abbreviated) plan

      4. Meeting w/both Web Presence and Comms team

      5. Hoping to move the Conference Competitive Analysis forward

   4. Lavanya Podila

      1. Submitted request to SPA to remove Lizanne as CoPI

      2. Submitted request for sub award amendment

      3. Sent calendar invites for next virtual quarterly meeting

      4. Working with Encore @Doubletree to determine the AV/tech requirements

      5. Will submit request to purchasing for ACO’s portion of the DEI workshop costs

   5. John Towns

      1. NAIRR 3 proposals have come in, Chris Keeley from NCSA is assisting with project management along with Dave Hart