2023-08-09 OpenCI Leadership Meeting Agenda & Summary

Attendees:

• Present: Jay Alameda, Kim Mann-Bruch, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Shannon Bradley

Agenda/Notes

1. Debrief on EC Meeting Shawn Strande

   1. community engagement comment - we need a spread sheet or tool that captures - Shawn created an engagement tracker

      1. https://docs.google.com/spreadsheets/d/1G9gCSWNJU7TAwipbgzrbpUwwvloQjsxnidpejyz-Khg/edit#gid=0

         1. can use for NSF reports

         2. Outcome tracking needs to start being focused on

         3. Any time you book travel - remember to put info in the sheet

2. Review Action Items Shawn Strande

   1. Tracking artifacts need reviewed - we have overlap that could be consolidated

      1. milestone, backlog, action tracking, etc.

      2. Not day to day work list

3. Updates

   1. EAB Updates Shawn Strande

      1. EAB template is ready and in review - close to being released

      2. if we want to update bios - send out draft and have them update and Dina’s team can update and release everything at once

   2. Communications UpdateDina Meek

   3. Community Engagement UpdateJay Alameda

   4. Project Office Shannon Bradley

      1. Program Wide Mtg Actions and Decisions Recording (PEARC meeting) - Task says all - how do you want me to follow up?

         1. Shawn Strande - will remind note takers to take offline docs and put them in the master recording document - will copy Shannon Bradley

      2. Working on Action Items List from NSF eval doc for a summary of what we promised to do

         1. do you want the final product in Confluence or in Google Drive?

      3. Asked Amber to set up a meeting for John and me next week to start working on the Sub-Award for SDSC

      4. Asked Amber to set up a meeting with Lavanya and me to do Confluence review

         1. discuss above in #2
            
            

Misc Topics

Reference - ACO Action Tracker

Next Meeting: 16th August 2023