Attendees:
Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
Agenda/Notes
Review Action Items John Towns
Topic | Owner | Priority | Added | Needed By |
Invite ACO reps to awardee meeting | Lavanya | High | 03/15/2023 | |
IPR Q4 | All | High | 03/15/2023 | 04/10/2023 |
Draft a one pager on Working Group Roadmaps | John/Shawn | High | 02/21/2023 | 3/20/23 |
All ACCESS paper for PEARC | John | Low | 01/24/2023 | 04/21/2023 |
Collaborating with ACCESS/Letters of Collaboration | Dina | Low | 01/10/2023 | |
Risk Identification | Ron | Medium | 01/11/2023 | 3/3/2023 |
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessability) | Dina | Low | 01/25/2023 | |
Code of Conduct complete w/ombudspersons identified and incident reporting in place. | Lizanne | Medium | 2/1/2023 |
Near-Term ACO Deliverables
Deliverable | Due Date | Owner | State |
Start-up | |||
Establish an OpenCI Performance Management Plan | 7/31/2022 | Ron Payne | Started |
Establish collaborative plans for ACCESS Community-Building efforts | 7/31/2022 | Jay Alameda | Started |
Project Year 1 Deliverables
PY1 Annual ACCESS Community Report | 4/30/2023 | Jay Alameda | Started |
PY1 Quarterly NSF Report January-March 31, 2023 | 4/10/2023 | Lavanya Podila | Started |
PY1 Q4 External Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Internal Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Risk Review | 4/30/2023 | Ron Payne | Not Started |
PY1 NSF Review | 4/18/2023 | John Towns | Not Started |
3. Updates
EAB Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Comms Plan
Should I be updating this as of May 1, 2023? What’s our PY?
Newsletters/Emails
Anything, in particular, we want ACCESS staff to know?
I will be submitting to Hannah on behalf of ACO for next newsletter
Events
ACCESS Brochure - ACO section for review
https://docs.google.com/document/d/12n5jUXWJEVzbXC0I5YdAU1DJ8-fTZRUf1lQ06C--T6s/edit?usp=sharing
I think it’s in pretty good shape, still, but do we want to update the last paragraph or anything else?
Please use Comments or Suggesting mode to update by 4/5
Community Engagement UpdateJay Alameda
Discussion items:
From group meeting:
Funding to support ACCESS engagement in community events?
Support in group for intentional, well-planned community engagements.
Community Events
AIHEC (March 4-7, Albuquerque) -Agbeli Ameko (Allocations)
learned about ESIIL (https://cires.colorado.edu/news/esiil-aims-foster-%E2%80%9Crevolution%E2%80%9D-environmental-data-science) - NSF funded center for data science & diversity. Positive comments about Jetstream2 and ACCESS
Local Albuquerque visitors to booth
Exhibition booth + “what is ACCESS” talk
Promoted CCEP (Support)
AARC: 20 reviewers at pre-meeting, went through DEI exercise, 30 proposals under review
upcoming
Boise State (March 28-29, 2023: https://www.boisestate.edu/rcs/rcdays2023/ ) Keynote - Tom Gulbransen
CASC (March 28-30, 2023): https://casc.org/meetings/events/ “What is ACCESS” - John Towns
MS-CC Annual Meeting - May 10-11, Atlanta https://www.ms-cc.org/2023-annual-meeting
John Towns - advisory board member
Lizanne DeStefano - invited to attend
Best practices for DEI in high performance computing: “Principles of DEI”
Researcher Advisory Board
Cross program authentication
good news: basically working
bad news: integration still needs work
Annual ACCESS Community Report: can I have a pointer to what this is supposed to contain?
Would it be worth considering an ACCESS plumbing diagram (to identify functionality locations and information pathways)?
Project Office & Tools Update Ron Payne
Misc Topics
Reference - ACO Action Tracker
Next Meeting: 29 March 2023