2024-12-04 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-12-3 ACCESS EC Meeting Agenda & Summary

   2. Request from EC - Could we have Dina do an SC24 recap and see if it was valuable?

      1. have Dina come talk to EC - she agreed and will be joining next week’s meeting

   3. EAB candidates - We will make list of candidates - EC will create list of 9 - we will evaluate matrix and rank - return to them to vote

      1. we need to get this list done before the end of the week

      2. new ones will start Jan 1
         

2. Planning for ACCESS Quarterly Meeting (virtual)

   1. Next week - full meeting cancelled - looking at just doing 1 session on “What is everyone working on”

   2. EC will meet for 90 mins next week using the left over time

   3. Review planned agenda: Dec 2024 (Virtual) ACCESS Quarterly Meeting
      

3. PY4 Planning

   1. Need to start developing out PY4 plans

      1. Needs to be responsive to recommendations

      2. Suggest a PPT version of plans to start with

      3. What are changes going into PY4

   2. Do we want to plan a retreat (even if virtual)? (possibly January?)

4. Review Action Items

ACO To Do Items - full list

3. Updates

   1. John Towns

      1. covered above

   2. Chuck P

      1. reviewed Working Group progress

      2. EAB already discussed

   3. majumdar- absent

   4. Lavanya Podila

      1. March Quarterly Meeting

         1. Big Ten Center - they might be available on Mar 18, 19, 20

         2. Jeremy mentioned that Rosemont might not be favorable

         3. Needs to be brought to EC to approve - need to approve ASAP

         4. Lavanya send a note to the EC to get consensus via email

      2. For next week session - 13 people signed up for What are people doing session next week

         1. will send updated invites for Monday and Tuesday

   5. Shannon Bradley

      1. How do you want me to proceed with Sandbox - Onboarding Offboarding

         1. start with Onboarding - would help new person when they start

            1. get Chuck and Amit involved in reviewing

            2. start with ACO

         2. Offboarding next

         3. then In-Boarding - best practices

      2. Should I continue working on this? Sandbox - Team Science Framework

         1. Worth an EC discussion about whether they see it as important

         2. Take what we have now and review with EC in January to get a reaction from them

      3. Was this used? Does it need maintained? ACCESS Project-Wide Calendar

         1. came from initial stages of projects - needed cross-track technical discussions

         2. May be unnecessary now - working groups are no longer active

      4. How about this? Cross-Track Technical Coordination Schedule

         1. Check with JP Nathan and Leslie about archiving or mark as old

   6. Dina Meek

      1. John - need feedback on Collaborating with ACCESS

      2. Mining Constant Contact lists for subscriber data

         1. At most we’ll get their institution; generally just name and email address

   7. Kimberly Bruch

      1. none
         

Next Meeting: 11th December 2024

Reference

ACO Weekly Updates

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0