2024-04-03 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-04-02 ACCESS EC Meeting Agenda & Summary

      1. shared review slides are almost done

      2. should review survey results sooner than the next review because our review is not until June and that is even after the next quarterly report/review

         1. put on EC meeting next week to decide how to approach it
            

2. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items

      1. reviewed
         

3. Quarterly Report end game - needs to be submitted on Friday

   1. almost complete - just a few small items to correct if people could look

   2. community feedback section - please look

   3. metrics - goal 3 - CB&E activity - don’t include going forward since it is no longer part of our scope

   4. FYI - Ops review: end of May

   5. End of year recommendations - each member of the ACO send suggestions and John and Shawn can craft it as shorter recommendations (shorter than last years)

      1. advise and recommendations for NSF in their roll as oversight to this program

      2. Things NSF can take action on to make better
         

4. Responses to comments from Sharon and Tom RE IPR and PEP

   1. Google doc with this feedback that we can work in - Shawn will work on this
      

5. Updates

   1. John Towns

   2. Shawn Strande

   3. Cindy Wong

   4. Dina Meek

      1. Shawn/John - need the ACO’s voice in the PY2 Highlights book …we’re starting to write it now (also missing Support…I’ve asked 2 or 3 times)

         1. want to get it done for PEARC

   5. Kimberly Mann Bruch

   6. Lavanya Podila

      1. PEARC reached out for ACCESS logos - we are not using advancing innovation any more - Dina has new ones to provide

      2. April 15 week - will be on vacation (next week)

   7. Shannon Bradley

      1. Requesting to confirm moving 2 new Risks into review: these are appropriate to track in the Risk Register and Change Register

         1. RR-112 - Getting issue details... STATUS - trigger: elimination of the CB&E

            1. this also triggers a Project Change Request - PCR-14 - Getting issue details... STATUS

         2. RR-122 - Getting issue details... STATUS - trigger: February Quarterly Meeting - groups not understanding charters and the communication and approval process - we are improving the SOP

      2. Discuss Creating a sample Agenda and discuss strategy for determining if something should be a meeting or not.

         1. Transforming Meetings: 5 Game Changing Strategies Adopted by Teams to Improve Productivity

         2. This is a good topic to continue discuss further and work on it