2024-05-08 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk

Use Decision Macro

EC Meeting Debrief - canceled
1. 2024-05-07 ACCESS EC Meeting Agenda & Summary
PEP Status
Annual Review Prep (Jun 6-7, 2024)
1. WBS breakdown coverage:
  1. Communications and Outreach - Dina
  2. Community Building and Engagement - John and Shawn
  3. Evaluation and EAB - Shawn
  4. Project Office - Lavanya
  5. Governance - John
2. Slides and materials to be shared by Thursday, May 23
  1. PEP, PDF slides, Y1 review and Mid-Year review Q&R, Internal evaluator report
  2. Draft slides dry run by Monday, May 20 (11am - 1pm PT/ 2pm - 4pm CT)
  3. Dry Run Wednesday, June 5 (extend to two hours)
Collecting website feedback
Review Action Items
1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items
Updates
1. Shawn Strande
2. Cindy Wong
3. Kimberly Mann Bruch
4. Dina Meek
  1. Newsletters - ACCESS Advance moving to layout
  2. Comms Plan - kicking off with team this week
  3. PEARC - PY2 Highlights book on track
  4. Websites - SGX3 final touch point with them today; gathering other feedback here
  5. NAIRR release should post late this week, early next
5. Lavanya Podila
6. Shannon Bradley

Next Meeting: 15th May 2024

Update WBS for SDSC with FTE level broken by WBS level Shawn Strande
ACO team to fill out their PY2 accomplishments and PY3 plans (https://docs.google.com/document/d/1FxmPqYQ8rnm9IF33qEzcXk1QTk12tsxOvEmgaT7c7dQ/edit)
Lavanya Podila calendar invite for slides review run through Monday, May 20 (11am - 1pm PT/ 2pm - 4pm CT)
Lavanya Podila extend Wednesday, June 5 invite to 2 hours for full dry run

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

Reference

ACO Weekly Updates