2023-11-29 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. Introducing JD Graham - 20%

   1. Joining from MWBDH

   2. Working with Jay A in outreach

   3. Introduced his background

2. Mid Year Review

   1. Next steps and discussion about the supplemental request

   2. Responses to the summary report?

   3. Shannon Bradley - send JD a copy of the review summary - sent

   4. Looking at our effort vs scope (which has creeped)

   5. we are going to start setting up responses - Shannon Bradley or Lavanya Podila start collaboration google doc

      1. https://docs.google.com/document/d/1qRGHJzBZ0ZQWislgNv6um194o_zKFYnbZpAsf4NQ-Ec/edit - done

      2. identify what is in or out of scope for the ACO

      3. indicate strengths or opportunities to improve

      4. start drafting out responses

      5. John and Shawn will take first pass at outlining response

3. Proposed Change to the IPR (15 minutes)

   1. ACO to propose changes and present to NSF for approval

4. Readiness for next week’s EAB and EC meeting in San Diego

   1. EC agenda

      1. EC wiki: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/edit-v2/307691521

   2. EAB agenda

      1. Wiki page for EAB: 2023-12-05 ACCESS EAB Meeting Agenda & Summary

   3. Logistics

      1. should we have a slack channel set up for the meeting? No

   4. Agendas

      1. https://docs.google.com/document/d/1MRT26QzPdLwgdqbOFfS0Jn_JLxneXAtBtby5wJ3K7m8/edit#heading=h.nt1nvkwatwp9

      2. https://docs.google.com/document/d/1MRT26QzPdLwgdqbOFfS0Jn_JLxneXAtBtby5wJ3K7m8/edit#heading=h.nt1nvkwatwp9 - formatted for printing

      3. https://docs.google.com/document/d/1xwe14HU5dvm4IzFC5FZGOQkEMD8L8kq02UITu3iGgaI/edit

   5. John and Shawn will finalize this today - will be giving instructions to the session leaders

   6. Have a folder of materials for all participants to review before the meeting

   7. We need to consider involving people before the DRAFT - we have a missed opportunity when we don’t involve people during the planning

      1. agree with what is in there - but what should have been in there?

   8. DEI could be trimmed down for time if other sessions need time - but we need to decide ahead of time and keep the timings consistent with the published agenda

5. Review Action Items

   1. line 16 - IRB policies - potential need for IRB - will continue to monitor and if we find anything will look again

   2. Surveys we are planning to send out - we will draft a paragraph for UCSD IRB to look at and get their input - will be anonymous and used for internal purposes - we will share internally for purposes of governing the project + report from the survey could be public but will anonymized

6. Updates

   1. Shawn Strande

   2. Cindy Wong

      1. ACCESS Researcher Advisory Committee (RAC)

         1. Doodle Poll out - Spring 2024 ACCESS RAC meeting (response deadline 12/13/23)

         2. RAC recommendations - could we create another tab on the current EAB recommendation spreadsheet? Thoughts?

            1. https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit#gid=0

            2. will keep it internal use only - and reference it with summaries only

   3. Dina Meek

      1. NeurIPS impact on Comms team

         1. this led to people working over the holiday to complete items for this conference

      2. Integrating CITAP into the ecosystem - should the ACO develop a plan?

      3. The ACCESS Advance is now archived on the website

   4. Kimberly Mann Bruch- absent

   5. Jay Alameda

   6. Lavanya Podila Shannon Bradley

      1. https://blog.novatools.org/ask-these-questions-during-meetings-the-art-of-a-productive-meeting-796cfa8dbd79

         1. Can we use any of this framework in the EC/EAB meeting or our meetings?