2023-09-26 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 12 September 2023 EC Summary
      

2. Program Milestone Check John Towns (15 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed
      

3. Presentation on data related to the NSF AI Institutes and their CI resource needs (15 mins)- Stephen Deems

   1. Data related to AI Institutes needs assessment (2022) In preparation for AI Institutes leadership meeting (SAIL) in late October

      1. 

      2. Link to slides
         

4. Planning for December EC&EAB Meeting (15 mins) John Towns

   1. What should be the content for the EC meeting?

   2. Attendees: Apart from the EC, are there any team leads that need to be invited?
      

5. Decision process regarding SC24 presence (15 mins) John Towns

   1. 
      

6. Potential government shutdown (10 mins) John Towns

   1. Is there anything we need to do in preparation?

      
      

7. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Researcher Advisory Committee (RAC) meeting scheduled for October 23, 2023

         1. Contact Laura if you’re interested in attending.

      2. Requests for “Courtesy Reviewers” are being fielded from the Campus Champions

         1. thanks again to Alana for all the support

      3. SGX3 now requestable through Allocations project types

      4. DEI WG invite being sent out by Ag

         1. Meeting this Thursday, September 28 @ 4PM ET

         2. Tough scheduling with CASC next week

      5. Reporters from CNBC reached out to the ACCESS ticket system after seeing the NYTimes piece

         1. Had an initial call about Who, What, Where, When, Why re: ACCESS

         2. They’re interested in startups/small businesses leveraging GPU cards that are increasingly difficult to get a hold of

            1. Hammered-home the notion that this is not our target audience, but they are eligible

      6. Communications team chartering WG

         1. Stephen will be EC Sponsor + Co-chair

            1. May make potential alterations once new Comms person is onboarded

   2. MATCH Shelley Knuth

      1. Support has reps at the CC* and CI/SCIPE meetings

      2. New website launched in two weeks

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

      1. Campus Champions presentation last week was a success - seen uptick in Campus Champions using XDMoD

      2. had two XDMoD outages last week - 2 hours on Monday and Friday am. (multiple different causes).

   5. OpenCI John Towns

      1. ACO mid-year review on Nov 9. Preparations beginning

      2. Preparations for December EAB and Leadership meetings under way

      3. Evaluation Working Group getting under way

      4. Finalizing charter and plan for Community Building & Engagement WG; will need EC Sponsor

      5. Continued prep for SC23

         1. Videos, Highlights book, Comms plan management

      6. Kim Bruch at Grace Hopper this week
         

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