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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Tom Gulbransen, Sharon Geva

(v) indicates a voting member

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda/Notes

  1. Approval of summaries from prior EC meeting John Towns (5 mins)

    1. 2024-05-14 ACCESS EC Meeting Agenda & Summary

  2. Program Milestone CheckJohn Towns (5 mins)

    1. Rolled over to new quarter and we have more new tasks

    2. they are in progress - not upcoming and will be moved

  3. ACCESS Quarterly Meeting Agenda Review ? Shawn Strande (15 mins)

    1. https://docs.google.com/spreadsheets/d/1KdX-kQnnl7tdudbr6q3UaMs1uV7Q5_eNFXhIFI4wUlU/edit#gid=0

      1. DEI suggestion is a small group meeting - not a whole team meeting

        1. Leslie - track a description for that meeting please

      2. Shannon offered to help with Onboarding presentation - she has started work on this

      3. Could we have an open-mic session?

      4. Metrics - might be moved to next quarterly session

      5. Outputs from reviews - each team picks 2 or 3 things to share

  4. Adapting PY3 Plans in Response to Feedback Stephen Deems (15 mins)

    1. How do we plan on responding (as one ACCESS program) to the feedback we’ve received thus far?

      1. Evaluation WG (surveys), Website feedback, etc. are some examples.

        1. Annual review panel feedback is the most recent input…

    2. Are teams willing to share their annual review feedback (or a portion of which)?

      1. We may receive a “collective” or “shared” version of this, from NSF, again

        1. Prioritization/discussion amongst teams might get a head-start on this

  5. Informational Items (10 mins)

    1. Allocations Stephen Deems

      1. Allocations team met with a subset of the Support team yesterday to view a demo of their Software Documentation Service and AI assistant.

      2. Meeting tomorrow with MS-CC representatives in preparation for a presentation at an upcoming All-Hands meeting.

    2. MATCH (Support) Shelley Knuth/Alana

      1. How best to identify users - CSSN

    3. CONECT (Operations) Tim Boerner/Leslie

      1. review next week

      2. main staff person working on NAIRR new form

    4. MMS Tom Furlani

      1. Addition of Jennifer Schopf as CoPI to replace Bob DeLeon

    5. OpenCI John Towns

      1. Reviews

      2. Quarterly meeting

      3. NAIRR work

Misc Topics:

Task report
pages1081359
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Info

Parking Lot

Next EC Meeting: 28th May 2024

Action Tracker:

  •  Leslie Froeschl - find the description of the DEI presentation that will be used for the group DEI meeting -

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

Format:

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board