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PY1 Annual ACCESS Community Report

4/30/2023

Jay Alameda

Started

PY1 Annual: Quarterly NSF Report May 2022January-March 31, 2023

4/10/2023

Lavanya Podila

Started

PY1 Q4 External Newsletters

4/30/2023

Dina Meek

Ongoing

PY1 Q4 Internal Newsletters

4/30/2023

Dina Meek

Ongoing

PY1 Q4 Risk Review

4/30/2023

Ron Payne

Not Started

PY1 NSF Review

4/18/2023

John Towns

Not Started

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  • EAB Updates Shawn Strande

  • Evaluation Update Lizanne DeStefano (Unlicensed)

  • Communications UpdateDina Meek

    • Website

      • GDPR Requests - in Privacy Policy in footer

        • 4.7 GDPR Requests – GDPR requests should be submitted to the ACCESS ticketing system: https://support.access-ci.org/open-a-ticket with “GDPR Request” in the subject line. These requests will be evaluated by ACCESS.

      • Accessibility, Code of Conduct and Privacy Policy all updated in the ACO footer, according to the Identity Accessibility Management group’s approved statements

        • Other sites should followJohn to discuss with EC in next meeting - do we need any language from Support’s CoC incorporated into the main document

    • Newsletters/Emails

      • Allocations and Support are working on retooling the ACCESS Support Digest (biweekly) to also include Allocations items that cannot wait until our monthly ACCESS Advance deadline

        • They are expected to present their plan to the Comms team so we can all sign off (or elevate escalate to EC)

    • Events

      • June Meeting - is this just for the EC?

        • PIs, Co-PIs, leads of various efforts, WG leads

        • What info do we have so I can begin planning comms?

          • June 26-27

            • John has a representative agenda

            • starts at 9 a.m. on the 26th

            • ends at noon on the 27th

          • Boulder, CO

          • This will be paid by NSF using supplemental funding

          • Lavanya will be PM on this

  • Community Engagement UpdateJay Alameda

    • MS-CC Annual Meeting: https://www.ms-cc.org/2023-annual-meeting

      • ACCESS presence/attendance - think we should attend, can we do more

      • Discussed possibilities in continued collaboration with Communications

      • Should also consider what are our desired outcomes/how to assess the outcomes

    • John to give a “What is ACCESS” presentation at CASC next week.

  • Project Office & Tools Update Ron Payne

Misc Topics

ACCESS In-person meeting

  • All attendees on this call are requested to attend the in-person meeting

  • Ron to create a budget for the next 4 years and add to the supplement

  • John to talk to the PI’s regarding travel expenses for this year’s meeting

NSF annual reviews

  • There will be questions at the end of day 1, which need to be answered and presented to the reviewers at the beginning of day 2.

  • John and Ron to work on drafting an agenda

  • Each of the review panels will be unique to the awardees

  • Post annual reviews, there might a program wide review during the July timeframe, but more information to come.

Reference - ACO Action Tracker

Next Meeting: 22 March 2023

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