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Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
Agenda/Notes
EAB : Competency Matrix Shawn Strande and Cindy Wong
Categories within the competency matrix
Process on how the matrix should be presented to the EC
Cindy to assign submissions to members on the ACO call as we approach the close date
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Community Engagement UpdateJay Alameda Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Community Engagement UpdateJay Alameda
Reviewed evaluation discussion with Lizanne DeStefano (25 October 2022) - some key points:
Want to investigate utility of XDMOD database to provide data that would be useful for understanding progress on community building and engagement (Metrics and Measurement)
Initial DEI plans and plans for initial allocation meetings shared by Allocations
Support, Operations and ACO recognize the expertise and time demands required to properly evaluate the ACCESS program and are starting down the following path:
Identify what we would like to track as close to the start of the program as possible, and provide instrumentation to measure and record these items where possible: goal is to have as much in a database as possible, so that part of the evaluation task starts with a database query, followed by appropriate analysis
Use the Community Surveys from XSEDE to help identify items to track and measure, and to start design of an instrument to continue the measurements that have been made spanning several NSF programs. Note that the surveys represented input from many areas in XSEDE, it is reasonable to expect that a follow-on survey would represent input from the service areas in ACCESS.
Work on building a supplement proposal to build a cross-access evaluation effort, with the proper expertise and effort levels to do a reasonable job across the program. The members of community engagement recognize that we do not have the appropriate expertise or can sustain the effort levels to currently do a reasonable job in this area.
Overarching strategy: measure and track as much as possible now, with the hope that we can staff the evaluation area properly in due time to carry out the items that require surveys and analysis - realizing that we may have a number of quarterly reports that lack survey input and analysis until this area is properly staffed.
Project Office & Tools Update Ron Payne
Risk Register (Jira project): setup complete; testing notifications and flow
Change Control (Jira project): setup complete; testing notifications and flow
PEP: Tom’s feedback assigned in PEP Google Doc
access.org domain: Access to domain for redirect pending payment; Jared still working payment with Purchasing
Misc items
Next Meeting:
16 November 2023 (Will be canceled Cancelled due to SC)
23 November 2022
30 November 2022