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Attendees:

Present: Jay Alameda, Shawn Strande, Cindy Wong, John Towns, Dina Meek, Lavanya Podila, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk

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titleAttendance

Name

9/6

9/13

9/20

9/27

10/4

10/11

10/18

10/25

11/1

11/8

11/15

11/22

11/29

11/29

12/6

12/13

12/20

Jay Alameda

X

Cancelled

Shawn Strande

X

Cindy Wong

X

John Towns

X

Dina Meek

X

Kimberly Mann Bruch

X

Lavanya Podilla

X

Shannon Bradley

X

absent

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Debrief on EC Meeting John Towns

  2. ACO Risk Review John Towns

    1. Risk Register

  3. Review Action Items John Towns

  4. Updates

    1. John Towns

    2. Shawn Strande and Cindy Wong

      1. Dec. meeting attendance - 8 EAB confirmed, 8 EC confirmed; 2 NSF; 2 will attend remotely

        1. Who else from the ACO to attend?

    3. Dina Meek and Kimberly Mann Bruch

      1. Need ACO sponsor for Web Presence group

    4. Jay Alameda - see weekly update google doc.

    5. Lavanya Podila

      1. Purchase of badge scanners for SC completed

      2. Waiting for Dina to provide catering information for the “ACCESS the Experts” session to submit RTP and complete purchase order with Freeman

      3. Sent feedback form for the quarterly meeting again, waiting to get responses

      4. Quarterly Report schedule and document created, https://docs.google.com/document/d/1QKHlgOqkAbdaFd6sL7enNikOUhtPhhz9/edit

      5. Completed project office metrics for the mid year review

  5. Misc.

Info

Parking Lot

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Next Meeting: 18th October 2023

Action Tracker:

  •  ACO - IPR First draft due by https://docs.google.com/document/d/1QKHlgOqkAbdaFd6sL7enNikOUhtPhhz9/edit
  •  John Towns - risk register “NSF Funding” update description section as a general funding issue
  •  Dina Meek - risk register “Large-scale Events Communications…” to create two separate risks (1) web management (2) event management
  •  Lavanya Podila - create a new risk around the failure to have adequate communications
  •  John Towns - risk register “Challenges in developing relations…” update description text to reflect what is noted in the rest of the risk
  •  Shawn Strande - risk register “Lack of Evaluation” create two separate risks (1) Lack of Evaluation for External.. (2) Lack of Evaluation for Internal

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

Reference

ACO Action Tracker (this will soon be replaced)

ACO Weekly Updates