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Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. 2024-12-10 ACCESS EC Meeting Agenda & Summary

      1. user metrics from SC24 to select more conferences

      2. more forms of engagement at EC and other venues

      3. EC needs to be engaged in planning earlier for conferences

      4. need to leverage conferences that people are already attending

      5. we need to have a list of conferences we will select from to include in the supplement

      6. Should loop DEI into reviewing conferences - we should explore them

  2. Review Action Items

ACO To Do Items - full list

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

To Add
Before end of next week - send invitation notes to the new EAB

Thank you notes to old EAB members

  1. Finalize March Quarterly Meeting Location Lavanya Podila - in March

    Allocations: San Diego

    Support: San Diego

    Operations: Rosemont

    RP: San Diego

    Metrics: Rosemont
    ACO: Rosemont

    1. What are relative costs? need to see what is more cost effective

    2.  

  2. Updates

    1. John Towns

    2. Chuck P

      1. Tasking up to date

      2. Cindy handling EC EAB Selection process

      3. Chuck to facilitate EAB member voting results at next EC meeting

      4. next EAB meeting should be in late January 2025 - proposing Jan 20th (need to work with Cindy and John on this)

    3. majumdar

      1. Evaluation

        1. Update program-wide metrics PY3 will be shared soon

        2. Coming soon - Comment on ACCCESS Staff Survey

        3. Feedback: any ideas on how to increase response rate for Community Survey

    4. Lavanya Podila

      1. Need to get ready for next IPR

    5. Shannon Bradley

      1. Annual Review - need to start planning - Open to input on style/agenda since it is all virtual

        1. John will email EC - how do we want to approach the Annual Review

    6. Dina Meek

      1. Regarding SC planning - must start earlier than June/July (per EC notes from 12/10) - more like March/April

      2. PEARC is only 6 months away - We should start talking about it in January (per EC notes from 12/10)

    7. Kimberly Bruch

    8. Cindy Wong

      1. EC EAB selection in progress - deadline tomorrow noon PT

        1. Next - create a slate based on the received selects (John, Chuck, Amit)

      2. To do:

        1. Send John email draft to send to current EAB (thank you for your service)

        2. Draft accepted/unfortunately EAB nominees (John to send acceptance, Chuck/Cindy to send general unfortunately)

        3. For next year, schedule the 2 hour virtual EAB meeting with new members and EC

Next Meeting: 18th December 2024

Reference

ACO Weekly Updates

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0