2024-10-22 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Purushotham (Puri) Bangalore, Sharon Geva

• EAB: Chuck Pavlovski

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 2024-10-15 (Canceled) ACCESS EC Meeting Agenda & Summary - none

   2. https://access-ci.atlassian.net/wiki/x/8oA3MQ - reviewed - no changes
      
      

2. EC Program Milestones John Towns (5 mins)

4. EC Meeting To Dos:

5. Informational Items (10 mins)

   1. RP Forum Jeremy Fischer

      1. met 10 days ago

      2. follow up from Quarterly Meeting

      3. Ticketing system discussed - will discuss more in Tom B Friday meeting

      4. Democratization slides from Quarterly meeting will be shown at next meeting

   2. Allocations Stephen Deems

      1. “Corrections” function has gone live for ACCESS + NAIRR XRAS

         1. ability to ask for clarifications on tickets

   3. MATCH Shelley Knuth/Alana

      1. Planning for AI Events related to ACCESS and NAIR

         1. 2 Showcases in the next couple weeks

         2. Workshop in Spring

      2. Workforce Development Workshops

      3. Working on getting info and feedback on user experience - bring back suggestions

   4. CONECT Tim Boerner/Leslie

      1. Operations has adopted ACCESS System Status News Policy, Tools, and Best Practices: https://operations.access-ci.org/system_news_policy . As of October 2024, ACCESS Operations applies these elements to infrastructure it operates. If you are interested in receiving system status news emails, join the ACCESS System Status News Affinity Group at https://support.access-ci.org/affinity-groups/access-system-status-news .

         1. Invite the EC to review, suggest any revisions, and potentially encourage adoption by all ACCESS projects

         2. Shannon Bradley - placeholder needed for next week to discuss

   5. MMS Tom Furlani

      1. Will soon be working on a custom RP XDMoD report in collaboration with RP’s …. Aaron Weeden from Metrics taking the lead

   6. EAB - Chuck P

      1. Review of yesterday’s meeting

         1. Long discussion about a topic/question that was brought forward from Shelley - will be mentioned in next report

            1. many EAB users are researchers as well and they were bringing forward their issues as well

            2. there is an assumption that Support runs the ticketing system - but Operations actually handles the infrastructure

               1. however they don’t handle the user experience of it

               2. need clarification on who handles what

         2. Report given by Dave Hart

      2. Stephen Recommends: any recommendations go through our Web Standing Committee.

   7. OpenCI John Towns

      1. Working on Quarterly Report

      2. RAC meeting - presentation on metrics and goals

         1. got a lot of feedback on what should be a metric

         2. inputs were captured and discussion is continuing in email discussions

   8. NSF Updates

      1. Focusing on Metrics - and will continue to focus on them

         1. There will be a benefit of having them available and presented on a regular basis

         2. Should get to the bottom of questions as they come up

         3. Will be able to see trends
            

Misc Topics:

Would have liked to have representative from a Standing Committee today

Next EC Meeting: 29th October 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board