2023-08-22 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

(v) indicates a voting member

Agenda/Notes

1. No Working Group Updates
   

2. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 15 August 2023 EC Summary
      

3. Program Milestone Check John Towns (10 mins)

   1. Action item for the awardees to update their program milestones

   2. Reminder:Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed
      

4. Personas Shelley Knuth (10 mins)

   1. I think we are going about the idea of personas all wrong, and would like to share some thoughts on why and how perhaps we could do it better. Also following up on Support leading a personas working group and soliciting people to join.

5. EC to consider shifting the in-person meetings from June & December to September & March John Towns (10 mins)

   1. The key points being:

      1. Both June and December already tend to be difficult/busy times for travel for people, so adding an in-person meeting is more challenging then than (some) other times;

      2. Many of us will already see each other in July (PEARC) and November (SC), so we see value in spreading out the in-person interactions across the year.

      3. If we make this change, we may need to consider moving the December in-person meeting to March due to funding and the project anniversary date. I’m not convinced skipping December is a good idea at this stage.
         

6. Determine next ACCESS in-person meeting location (5 mins)

   1. This will be a combined ACCESS In-person meeting + EAB meeting

   2. Tentative Dates :4^th December – 8^th December (Tentative)

      1. 4^th and 5^th  December (ACCESS Quarterly Meeting)

      2. 6^th and 7^th December (EAB Meeting)

   3. Location - someplace warm?
      

7. Program-wide Responses to Cognizant Program Officer Observations - Observation #1 John Towns (10 mins)

   1. Only remaining item not resolved

   2. Difference of opinion on how to approach the response, including:

      1. focus on raising visibility to researchers and RPs not involved with ACCESS

      2. need to focus on what we do since that seems to bee poorly understood
         

8. EAB meeting - during Virtual Meeting in Sept - last two hours of second day? - need to decide

9. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Resource Filters are now live on the Allocations site.

         1. Still working to update resources in CiDeR with appropriate tags.

      2. New website testing is underway!

         1. 

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

      1. CONECT team is in a planning retreat this week in world-famous Rosemont, IL so doesn’t have representation on today’s call. We will check notes after the meeting!

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. EAB members generally agree to name/elect a Chair and Co-Chair.

      2. NOAA request for ACCESS presentation at September meeting. ACO can field this, but should we collectively route these to CB&E? https://www.noaa.gov/ai/events/5th-noaa-ai-workshop-2023

      3. Progress being made on Program-wide Goals; update coming in the next day or two.
         

Misc Topics:

Reference: EC Backlog & Action Items or Executive Council Backlog Overview

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

Next EC Meeting: 29th August 2023