2023-08-07 NSF - OpenCI Meeting Agenda & Summary

Attendees:

• Present: John Towns, Dina Meek, Tom Gulbransen, Lavanya Podila, Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Sharon Geva, Shannon Bradley, Kim Mann Bruch

Agenda/Notes

1. Updates from NSF (5 minutes)

2. Welcome Kim Mann Bruch (Shawn)

3. What have we heard from stakeholders? (5 minutes)

   1. In discussion with Allocations about how to address large instrument allocations (Shawn)

4. Incorporated comments into Working Group and Standing Committee process doc. It is complete. https://docs.google.com/document/d/1JTE9xHH2rBAuBN7r844YaY-5Kyg5BTvZ/edit

   1. Will finalize with EC then move forward implementing this with existing WGs and SCs and begin to promulgate for new ones (Shawn)

5. Area updates (10+ minutes)

   1. ACO

   2. Evaluation

      1. Eval Working Group sync-up this Thursday (Shawn)

   3. Communications;

      1. Drafted ACCESS 101 FAQ (with D. Hart), and submitted to Comms Working Group for review and posting (Shawn)

      2. Newsletter Survey planning (Dina)

      3. Check on Status of new request for comms article that featured ACCESS as a part of PEARC - newsletter Dina Meek

   4. Community Engagement;

      1. Engagement criteria (Shawn)

         1. We have the tracking sheet (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?pli=1#gid=0 ) but want to move towards criteria for engagement that addresses desired outcomes and how to measure them.

      2. Submitted SC’23 Support BoF (Shawn)

      3. Provided feedback to Support team for PEARC “How to ACCESS” tutorial and “ACCESS Support BoF” (Shawn)

   5. Project Office;

   6. EAB:

      1. Created EAB e-mail list, will reach out about their interests in appointing a Chair (Cindy/Shawn)

Next Meeting: 14th August 2023