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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v)

  • EAB: Chuck Pavlovski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

(v) indicates a voting member

 Attendance

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Consent Agenda Stephen Deems (5 mins) - reviewed and approved

    1. Approval of summaries from prior EC meeting

      1. 2025-01-28 ACCESS EC Meeting Agenda & Summary

    2. Informational Items

      1. RP Forum Jeremy Fischer

      2. Allocations Stephen Deems

        1. Variable Marketplace is nearing Beta deployment

          1. Currently preparing documentation for both RPs and Researcher/Educators

            Screen Shot 2025-02-07 at 12.07.30 PM.png

          2. Expected to deploy in ~2 weeks.

        2. Submitted half-day workshop proposal to PEARC25: National Cyberinfrastructure Resources in the Classroom

          1. With Jetstream2 and Bridges-2 representatives

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

        1. Submitted full paper to PEARC25: Data Driven CI System Design and Procurement with Open XDMoD

        2. Submitted half-day tutorial request to PEARC25: CI Usage and Performance Data Analysis with XDMoD and NetSage for Resource Providers

      6. EAB Chuck P

        1. Working on EAB meeting agenda and structure for quarterly meeting (regardless of venue)

      7. OpenCI John Towns

      8. NSF Sharon and Puri

    3. Milestone Review

    4. Reminders

    5. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      1. NAIRR Pilot Annual Meeting

        1. February 19-21 - Arlington VA

      2. Leadership Resource Allocation Committee (LRAC) Meeting

        1. February 24-25 - Austin, TX

      3. ACCESS Allocations Review Committee (AARC) Meeting

        1. March 10 - Virtual Meeting

      4. ACCESS EAB Meeting

        1. March 18 - Rosemont, IL

      5. ACCESS Quarterly Meeting

        1. March 19-20 - Rosemont, IL

      6. CASC Meeting

        1. March 25-27 - Reston, VA

      7. Support RP Meeting

        1. April 1 - Denver, CO

      8. NAIRR AI Workshop

        1. April 2-3 - Denver, CO

      9. RMACC Meeting

        1. May 20-22 - Boulder, CO

  2. Infrastructure Portfolio Expansion Standing Committee Update - John-Paul Navarro (10 mins)

    1. reschedule to next EC agenda

  3. Team Science Presentation Shannon Bradley (10 mins)

    1. Sandbox - Team Science Framework

    2. Also related to Stephen’s info on how the EC can improve

    3. Perhaps consider that in tandem?

    4. Might be more for EC and its interaction than teams and their interactions

    5. People are going to review

    6. Recommendation: set aside for now and see if it may help what Stephen has identified

  4. Decision needed on Follow Up Item from last year - John Towns (5 mins)

    1. ATT-12 - Getting issue details... STATUS

    2. This is suggesting more than just “What Conference” - this would also include more outreach, talk to a school/class/group, etc.

    3. Since we don’t have an Outreach track anymore - is this feasible now?

      1. 15 minutes spread around might not be bad

    4. Are we missing things that we might need to know about - that we would get if we opened this up?

      1. are we at a - you don’t know what you don’t know - point

    5. Reaching to the broader community - is still reaching to people who already know about us

    6. How to find people that don’t know us if we don’t know them?

    7. Page would need described appropriately - and make it understood that we can’t do everything

      1. include why we are asking

        1. we are out here

        2. we have something you might be able to use

      2. a 15 minute presentation over zoom to a smaller group might be advantageous

      3. Provide an intro to NAIRR pilot as well

    8. SAIL meeting, PI meetings, etc.

  5. Quarterly Meeting Agenda (10 mins) Stephen Deems

    1. Recommendations from the planning committee (Aaron W., Tom M., Cindy W.)

      1. https://docs.google.com/spreadsheets/d/1uqE2XHGqa0hdUtMFYpeI0aRe_XnQVLbvcDYZ5ZEL_xk/edit?gid=0#gid=0

        1. There are 11.75 hours of proposed session time, which would fill our 1.5 days

        2. Six topics (below the purple line) were “sent back” to the EC for further consideration:

          1. Three topics seemed to have been worthy of a “PIs” or “EC” meeting since they may not be relevant, or useful time spent, by all attendees

            1. “Project Staffing & Resource Allocation: FTEs, Scope, and Timelines”

            2. “Organizational Chart”

            3. “Functional Units Inter-dependency Mapping Exercise”

            4. “Preparations for Annual Reviews”

          2. The “Report from Previous Quarterly Meeting Evaluation” was recommended to be a separate report-out session that could be hosted over Zoom

            1. Comment - this would be important for full quarterly team to see

            2. Lisa said she could reduce time frame - 60 mins is too much

          3. The “Government Changes and Effects Moving Forward” was a recommendation by the planning team themselves, but ultimately may not be in scope of the meeting

    2. EC Discussion & Recommendations:

      1. need to send out info for planning travel as soon as we can

    3. Next Steps

      1. Meeting Planning team will fit topics to a proposed agenda, once input is received from EC

    4. Supplemental funding has not arrived - we have until next week to cancel with Hotel and March 3rd with the Big 10 Center

      1. would revert to a Zoom / Virtual meeting

  6. Next Week’s EC Meeting (5 mins)

    1. Conflicts with NAIRR Pilot Annual Meeting

  7. Discussion on Compliance with EOs (e.g. DEI WG) (10 mins)

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Misc Topics:

Next EC Meeting: 11th February 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

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