Attendees:
RAMPS: Stephen Deems (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
RP: Jeremy Fischer
OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Tom Gulbransen, Sharon Geva
Guest Speaker:
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro - Tool (under Insert Elements in the tool bar)
Parking Lot
Agenda/Notes
Approval of summaries from prior EC meeting John Towns (5 mins)
Discussion of EC Charter review issues John Towns (20 mins)
Document: ACCESS EC Charter (September 2024)
First topic: important item from EC Charter review
quorum for a meeting - requires representation from all awardees (all 5) - we can discuss, but make no official decisions if we don’t have a quorum
should we retain this, or change?
Definition of Purpose: need to sort out comments from Tim and Dave
Membership: This is cleaner up quite a bit
NSF: Solicitation states NSF CPO(s) as “observers.” Is this correct language?
Need to determine of RP Forum chair is voting or non-voting
Member vs participant vs observer
Role of the ACO: see exchange between Dave and John on this in comments
perhaps list ACO participants (not formal members) here?
if not, should we move this somehow?
EC voting:
should only voting members of the EC be able to call for a vote?
Voting rights: Strike this section?
Meetings and quorum
WGs and SCs:
WGs;
see comments in doc regarding when appropriate
Panel Review Summary John Towns (15 mins)
[deferred until next EC meeting]
RP Workshop debrief and next steps Shelley Knuth (15 mins)
RP Presence @ ACCESS Quarterly Meetings (10 mins) Stephen Deems Shelley Knuth Jeremy Fischer
EC Action Items from Quarterly Meetings John Towns (10 mins)
EC Program Milestones John Towns (5 mins)
EC Meeting To Dos:
Informational Items (10 mins)
RP Forum Jeremy Fischer
Allocations Stephen Deems
MATCH Shelley Knuth/Alana
CONECT Tim Boerner/Leslie
MMS Tom Furlani
EAB Chuck P
OpenCI John Towns
Misc Topics:
Next EC Meeting: 24th September 2024
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board