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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker:

(v) indicates a voting member

 Attendance

Name

7/2/24

7/9/24

7/30/24

8/6/24

8/13/24

8/20/24

8/27/2024

9/3/2024

9/10/2024

Date

Date

Date

Date

 

Stephen Deems

X

X

X

X

X

X

X

X

ABSENT

 

 

 

 

 

David Hart

ABSENT

X

ABSENT

X

ABSENT

X

X

X

ABSENT

 

 

 

 

 

Shelley Knuth

X

ABSENT

X

ABSENT

X

X

ABSENT

X

ABSENT

 

 

 

 

 

Alana Romanella

ABSENT

X

ABSENT

X

ABSENT

ABSENT

X

ABSENT

ABSENT

 

 

 

 

 

Tim Boerner

X

X

X

X

X

ABSENT

X

ABSENT

ABSENT

 

 

 

 

 

Tom Furlani

X

ABSENT

X

ABSENT

X

X

X

ABSENT

ABSENT

 

 

 

 

 

Joe White

ABSENT

X

X

X

ABSENT

X

ABSENT

X

X

 

 

 

 

 

Jeremy Fischer

X

 

X

X

X

X

X

X

ABSENT

 

 

 

 

 

John Towns

ABSENT

ABSENT

X

ABSENT

X

X

X

X

X

 

 

 

 

 

Chuck Pavlovski

 

 

 

 

 

 

 

 

X

 

 

 

 

 

Shawn Strande

ABSENT

X

 

 

 

 

 

 

 

 

 

 

 

 

Amit Majumdar

 

 

X

X

X

X

X

X

X

 

 

 

 

 

Leslie Froeschl

X

X

X

X

X

X

ABSENT

X

X

 

 

 

 

 

Lavanya Podilla

ABSENT

ABSENT

X

X

X

X

X

X

ABSENT

 

 

 

 

 

Lisa Kaczmarczyk

X

X

X

X

X

ABSENT

X

X

ABSENT

 

 

 

 

 

Shannon Bradley

X

X

X

ABSENT

X

X

X

X

X

 

 

 

 

 

Tom Guilbransen

X

X

X

X

ABSENT

X

ABSENT

ABSENT

ABSENT

 

 

 

 

 

Sharon Geva

X

X

X

X

ABSENT

ABSENT

X

X

ABSENT

 

 

 

 

 


Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Parking Lot

Agenda/Notes

  1. Approval of summaries from prior EC meeting John Towns (5 mins)

    1. 2024-09-10 ACCESS EC Meeting Agenda & Summary

  2. Discussion of EC Charter review issues John Towns (20 mins)

    1. Document: ACCESS EC Charter (September 2024)

    2. First topic: important item from EC Charter review

      1. quorum for a meeting - requires representation from all awardees (all 5) - we can discuss, but make no official decisions if we don’t have a quorum

      2. should we retain this, or change?

    3. Definition of Purpose: need to sort out comments from Tim and Dave

    4. Membership: This is cleaner up quite a bit

      1. NSF: Solicitation states NSF CPO(s) as “observers.” Is this correct language?

      2. Need to determine of RP Forum chair is voting or non-voting

      3. Member vs participant vs observer

    5. Role of the ACO: see exchange between Dave and John on this in comments

      1. perhaps list ACO participants (not formal members) here?

      2. if not, should we move this somehow?

    6. EC voting:

      1. should only voting members of the EC be able to call for a vote?

    7. Voting rights: Strike this section?

    8. Meetings and quorum

    9. WGs and SCs:

      1. WGs;

        1. see comments in doc regarding when appropriate

  3. Panel Review Summary John Towns (15 mins)

    1. [deferred until next EC meeting]

  1. RP Workshop debrief and next steps Shelley Knuth (15 mins)


  2. RP Presence @ ACCESS Quarterly Meetings (10 mins) Stephen Deems Shelley Knuth Jeremy Fischer


  3. EC Action Items from Quarterly Meetings John Towns (10 mins)

  4. EC Program Milestones John Towns (5 mins)

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)

  1. EC Meeting To Dos:

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20%3D%20%22EC%20Meeting%20To%20Do%22%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

  1. Informational Items (10 mins)

    1. RP Forum Jeremy Fischer

    2. Allocations Stephen Deems

    3. MATCH Shelley Knuth/Alana

    4. CONECT Tim Boerner/Leslie

    5. MMS Tom Furlani

    6. EAB Chuck P

    7. OpenCI John Towns

Misc Topics:

Next EC Meeting: 24th September 2024


Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

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