2023-11-22 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Debrief John Towns

   1. how can we get more attention on the milestones that are being tracked in the google doc

   2. should we as the ACO review them regularly? Possibly during this meeting?

   3. should be able to approve the comms and engagement charters at next meeting - reviewing offline

   4. overlap between DEI, Community Engagement and Personas - meeting needs to be set up to discuss overlap and how it can be handled

2. Discuss SC experience @ACO

   1. under prior program - there was an agreement/ MOU between XSEDE, and two more (one from Japan and one with European entity)

      1. many activities occurred under this MOU

   2. many colleagues approached John about a new MOU that involved ACCESS

   3. Should we expand to Canada as well? Research Alliance

      1. Digital research alliance - is bigger than compute Canada - and John spoke to them and they are interested as well

      2. Possibly putting some of their infrastructure up on ACCESS - used to foster US / Canadian research collaboration

         1. probably interested in collaborations on wildfires

   4. booth was useful and productive all the way thru the conference

3. Discuss Post NSF Review Summary Statement John Towns

   1. need to include/clarify level of effort we are providing on items we are reporting

4. NeurIPS 2023

   1. Any prep?

   2. Communication materials - Dina to hand out materials to Jay? Jay has been working on it

      1. make sure Jay, Kim and John have a mini schedule so the table is covered - Lavanya has a task to complete this

      2. Kim wants booklets

         1. QR code the mini and larger booklets and leave it at the booth/table

      3. Meet on Sunday to divide things up

   3. Any shipping needed?

5. EAB Agenda (Draft Agenda Doc)

   1. Based on the e-mail we got from EC so far, and not yet having all the input from the EAB (some noted below, and I think the EAB request are likely going to fall into the topics Shawn has) here’s a possible agenda. For the times given, this is 7.5 hours, 6 if you don’t count lunch and breaks. Breakfast at 7:30am, meeting from 8-4.

       

      1. Review of past recommendations and actions (30 minutes). We need to finalize the last EAB report, update the recommendation tracker and be prepared to address. This will require input from EC.

      2. Deeper dive into ACCESS (30 minutes). The lack of a complete understanding of the program has come up explicitly and implicitly. This would go into more detail on what the service areas do, and how ACCESS related to Resource Providers.

      3. Community Building and Engagement (1 hour). Share the draft plan in advance, and have a discussion about approaches, and look for specific integration points with the community. Ask what individual EAB members are willing to do to assist. Includes discussion on what events we participate in; how to engage synergistically with other community groups.

      4. Diversity, Equity, and Inclusion (1 minutes hour). Share draft plan in advance and have a discussion about approaches.

      5. Evaluation (1 hour). Share draft evaluation plan, and have discussion about the subset of metrics that the evaluation working group has put forth. Discuss forthcoming surveys and ask for EAB involvement in reviewing those.

      6. Website (1 hour). Ask the EAB to review all sites from various perspectives (maybe depending on their individual roles) and provide constructive feedback on where we need to improve.

      7. Breakout with ACO (1 hour). This occurs while Lisa K. is holding her focus group with the EC.

      8. Lunch and breaks (1.5 hours). Could be a working lunch, team-building activity, etc.

6. PI Meeting Agenda John Towns

   1. List of topics submitted

7. Review Action Items

8. Updates

   1. Shawn Strande

   2. Cindy Wong

   3. Dina Meek

   4. Kimberly Mann Bruch

   5. Jay Alameda

   6. Lavanya Podila