2024-08-27 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Discussion of Goals for the upcoming Quarterly Meeting Lisa (20 mins)

   1. What does the EC want to get out of this meeting?

      1. Why do we want this in person?

   2. She is developing a protocol for how she will interact with people at the meeting - to get their input on how an in person meeting impacts them
      

2. Quick Update on Meeting Topic Requests Stephen Deems (<5 mins)

   1. Request to have a 90 - 120 minute workshop for developers

      1. Focused on building components in JavaScript, which could be highly beneficial as the program continues to enhance their web presence and other infrastructure.

         1. Consider scheduling in parallel with sessions that might be more administrative/high-level

      2. If you have people that don’t typically come to meetings who are technical focused - they might consider coming to this for in person development

3. Quick update on Software Discovery efforts

   5. Had a good meeting with Support + Operations last week about next steps. - (another cross team meeting!)

      1. Operations is going to take the lead on drafting a rough project plan; sharing the plan with Support ~tomorrow or later this week.

         1. with an outline of milestones + assistance we’ll need from RPs
            

4. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 2024-08-20 ACCESS EC Meeting Agenda & Summary

   2. none

5. Document regarding collaborating with ACCESS John Towns (5 mins)

   1. background/discussion of need

      1. typically you do a letter of collaboration

      2. if you are in competition with them - you can’t share your proposal

      3. but the community might want to collaborate with the program - we would need to think about how to manage this

   2. Document for potential further review: ACCESS as a Collaborator on Proposals

6. Next steps for ACO (post-Shawn) John Towns (5 mins)

   1. 
      

7. EC Program Milestones John Towns (5 mins)

4. EC Meeting To Dos:

5. Informational Items (10 mins)

   1. RP Forum Jeremy Fischer

   2. Allocations Stephen Deems

   3. MATCH Shelley Knuth/Alana

      1. Hackathon Winners from PEARC24 announced

      2. Boston RP workshop contract finally wrapping up and agenda sent out last week

      3. Working with resource catalogue team to plan virtual feedback sessions (and surveys) in Sept/October

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

   6. OpenCI John Towns

      1. current ACCESS EAB member's term will end in early 2025

         1. Plan: open EAB nominations sometime in mid-October to early-November 2024

         2. Please review, make changes, or provide feedback to the ACESS EAB charter version 2: https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit?usp=sharing by next Tuesday, 09/03/24 EOD

         3. Cindy W is working on the EAB nomination form and will be looking for your feedback on that as well

      2. Shannon working on adding more Milestone tasks from the excel sheet into JIRA
         

Misc Topics:

Next EC Meeting: 3rd September 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board