2024-08-13 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 2024-08-06 ACCESS EC Meeting Agenda & Summary

2. EC Program Milestone Check John Towns (5 mins)

3. Update on “ACCESS Resources” Discussions (Deems)

• Resource Catalog

  • Wireframes:

    • List View: https://drive.google.com/file/d/1_ob2y5jB37GvSg8yMKOdHv8lmxEJnb6t/view?usp=drive_link

    • Detailed View: https://drive.google.com/file/d/1RN5I3tvyLIdpYUIzQTOGi_V71-IvzJ1P/view?usp=drive_link

  • Draft of Implementation plan: https://docs.google.com/spreadsheets/d/1PS9uCenFk3QJxa8oUbajyqnvhRfbLyy5BBpHaXZFTtY/edit?gid=2012354515#gid=2012354515

  • Timeline

    • List of deliverables for V1 - (August 27)

    • Data curation (month of September)

    • Development (month of October)

    • Beta Testing with Staff and Users (November 1)

    • Launch - (Prior to 2025)

• Software Discovery

  • General Phases of Software Discovery

    • Data Collection, Curation, UI/UX

  • Path Forward

    • Operations team will handle the data curation (and repository)

      • Support team will utilize their data for the “missing” resources until data is made available

      • RPs may also have an option for how the data can be collected (pulled vs. pushed with installed tool)

    • Support team will re-design their existing system to pull from Operations APIs

    • Support team will combine and display the data to the community through their UI 

    • Vetting will be done in conjunction with RPs

• Resource “Selector”

  • In-depth discussions haven’t taken place in meetings, yet (due to topics above) but some next steps were presented through ad hoc meetings

  • Support is preparing to release a robust AI chatbot that can assist with a multitude of queries (including which resource may be best for a particular user)

    • Operations is willing to “retire” their AI chatbot if a better solution is available we can point to.

  • The screenshots from the above Resource Catalog can display helpful information to audiences about which resources are being used for what purpose/scientific domains
    

4. September Quarterly Meeting (Deems/Lavanya)

   1. Call for Agenda Topics

      1. Need more topics and more representation from teams.

         1. Where are the gaps?

      2. Once the topics deadline has passed (this Friday, August 16) the planning committee plans to send out a survey to staff to build further consensus on topics and provide staff an opportunity to share additional input.

   2. Misc.

      1. Working toward getting a shuttle from hotel to PSC offices and back

         1. Approximately 1 mile walk on flat ground (believe it or not)

      2. Will disseminate a list for others to enter their arrival/departure times to coordinate Uber/Lyft rides to/from the PIT airport.

Informational Items (10 mins)

3. RP Forum Jeremy Fischer

4. Allocations Stephen Deems

   1. Attaching reports from current and previous Allocations Meetings (per request last meeting)

      1. Request List of upcoming September meeting

         1. ~3 are expected to be moved into the Accelerate ACCESS project type due to their size

      2. Results from March 2024 meeting

      3. Results from September 2023 meeting

5. MATCH Shelley Knuth/Alana

6. CONECT Tim Boerner/Leslie

7. MMS Tom Furlani

8. OpenCI John Towns

   1. Towns will be finalizing how the ACO responsibilities are handled in the “post-Shawn” era next week after return from PTO.

Misc Topics:

Action Tracker for EC Meetings:

Next EC Meeting: 20th August 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board