Feb 2024 ACCESS Quarterly Meeting

ACCESS EAB Meeting Dates: 

27th Feb 2024, Tuesday (8:00 AM CT - 5:00 PM CT)

ACCESS Quarterly Meeting Dates:

28th Feb 2024, Wednesday (8:00 AM CT - 5:30 PM CT)

29th Feb 2024, Thursday (8:00 AM CT - 12:30 PM CT)

Location:  Chicago

Meeting Materials

• Google Folder to store presentations: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

Preparation

• Please contact Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.

• You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.

Location

Hotel Information:

DoubleTree by Hilton

Address: 5460 N River Rd, Rosemont, IL 60018

Reservation Link:  Book Your Room (Use Google Chrome in case Safari doesn’t work)

For those that may choose to call to make their reservation, the number is 1-800-756-5505 and Group Code: ACC

Deadline to make reservations is 16^th Feb 2024

Link to Doubletree Floor Map

Parking Options

Self-Parking without in-and-out access: $15.00 per day

Self-Parking with unlimited in-and-out access: $31.00 per day

Valet Parking with unlimited in-and-out access: $46.00 per day

Airport Shuttles

Free airport shuttles are available from Chicago O'Hare International Airport.

Please call this number +1 847-292-9100

Remote Attendees: Zoom invites have been emailed via Outlook and can also be found in the agenda below. In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)

Participants

• Attendees: The ACCESS quarterly meeting will be attended by EC and leaders of each of the service teams https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=0
  

Agenda

What went well today

• gained some tools this morning that we should be implementing

What didn’t go well

• When asked- the WGs did not specify what some of the challenges were when they started their WGs

  • people are not comfortable doing that yet - need to find a way to gather that info

  • anonymous feedback process? please think about this and suggest in survey after this meeting.

• Is it the amount of procedures and overhead? But work is going ahead

  • Project charters are important and we should find a way to get the WGs the right help to get them done would go a long way

• Working Groups do a good job of making framework - but need to provide grace to the leadership that things will change and evolve and you might not have knowledge of it all - but you should be able to trust the changes being made.

• Different working groups work in different ways - how can we help them all be efficient?

Actions

ACCESS Quarterly Meeting Action Items and Decision Recording: All action items and decisions made during the quarterly meeting will be captured here.

References

1. Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

2. List of agenda topics submitted: https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448

3. List of attendees: https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=1649965332

Contact Lavanya Podila lpodila2@illinois.edu with any questions.