2022-08-09 ACCESS EC Meeting Agenda & Summary

Attendees:

(v) indicates a voting member

Agenda/Notes

1. Approval of summaries from prior EC meetings John Towns (5 min)

   1. 02 August 2022 Interim EC summary (approved without changes)

2. Informational Items (10 mins)

   1. RAMPS Stephen Deems

      1. NTR

   2. MATCH Shelley Knuth

      1.  NTR

   3. CONECT Leslie Froeschl

      1. ACCESS Integration Roadmaps have been released

      2. Spinning up Concierge Integration Experts and assigning them to RPs and ACCESS tracks

      3. CONECT Information sharing platform will be available before end of Aug - key info for RPs, outages, etc. 

         1. question about “opt out” policy for outages (emergency communications)

      4. ACCESS Identity Management page has been stood up at https://identity.access-ci.org/

   4. MMS Tom Furlani

      1. NTR

   5. OpenCI John Towns

      1. No discussions of any requests to extend any XSEDE services beyond 13 August 2022 (XSEDE’s services end date).

         1. Winona: request to continue help@xsede.org beyond XSEDE services end date and forward any emails to that access to help@tickets.access-ci.org. This will be an auto-responder for these emails.

      2. Google Workspace - Ron meeting with Google on Wed. 10 Aug to setup Google Workspace including a Google Shared Drive, Google Groups email list management, and shared calendar. Information on the existence and usage of the Google Workspace as soon as it is available.

      3. Common GitHub for ACCESS - CONECT is setting up this service for all ACCESS awards to use. They will be sending out information to all awards as soon as it is available.

3. 1 Sept. 2022 Critical Path John Towns (10 mins)

   1. T3 1 August activities reviewed

      1. Pilot phase for roadmaps are complete

      2. RPs asked to complete the roadmaps by 1 September 2022. RP responses are in process.

      3. ACCESS internal services roadmaps requested to be completed by 1 September 2022

   2. Ron will add a to the weekly EC agenda email a reminder for meeting participants to update the worksheet prior to the EC meetings.

4. EC charter review John Towns (10 min)

   1. Review of EC Charter

   2. Discussion and approval

      1. Work groups/Committees

         1. Need transparency with working groups but communications when direction is needed.

         2. Guidance to be provided to working groups via the wiki

      2. ACO participation agreed upon: PI, EAB coordinator, PgO (coordination and decisions/action items), External Evaluator

      3. ACO voting authority

         1. Consensus is ACO should have a vote in EC decisions and can recuse or abstain their vote.

      4. Voting

         1. Pre-determined votes will be specifically announced in the EC agenda prior to the EC meeting.

         2. Impromptu voting during an EC discussion could occur if all PIs are represented and all are ready to vote. If either or these conditions are not met, the vote will be deferred and scheduled for a future EC meeting.

         3. Text to cover asynchronous voting to be added

         4. Voting ties have not been determined by the EC

      5. EAB Chair being a member of the EC

         1. EAB facilitator within ACO will serve to represent EAB interests during EC meetings

      6. EC chair and co-chair moved and updated to a EC Facilitation

      7. Who speaks for ACCESS

         1. More discussion needed.

5. ACCESS Weekly Newsletter Dina Meek (10 min)

   1. Content due today for this week’s newsletter

6. Time permitting: EC Backlog Review: Update priority/items for next EC meeting John Towns

Next EC Meeting: 16 August 2022