2024-01-16 ACCESS EC Meeting Agenda & Summary

1. RP Forum Bylaws Eva Siegmann
   

2. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 19th December 2023 EC Meeting Summary
      

3. Program Milestone Check John Towns (5 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

4. Next in-person ACCESS Quarterly Meeting John Towns (10 mins)

   1. For Convenience of logistics and planning for all ACCESS staff, the ACO would like to proactively request the dates and location for the next quarterly meeting

   2. Location options:

      1. Pittsburgh?

      2. Buffalo?

      3. Dallas?

      4. Indianapolis?

   3. Dates:

      1. Week of 2nd Sept

      2. Week of 9th Sept

      3. Week of 16th Sept

      4. Week of 23rd Sept

5. Discussion about potential workshop focused on team cohesion and inclusivity/belonging Leslie Froeschl

6. EC Vote on Communications Plan Stephen Deems https://docs.google.com/document/d/1BqLGEzE4ME4gj8Mp7NNGWbOAjkw7odShSX9XEFsJRLc/edit

   1. And Communications SC Charter: https://docs.google.com/document/d/15M6Q7u7QJEcR5v1xs8FTtiDeq5ycgSKtz8DXdbu4Nk8/edit#heading=h.v03fy51e60in

7. NAIRR Pilot Update David Hart

8. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. A series of questions

         1. Presenting ACCESS Annual Metrics

            1. Would it be best to present calendar year? program year? …fiscal year?

            2. Calendar year would be the preference from Allocations.

            3. Would like to sync this with other teams before we go into annual report/review season.

         2. Question regarding ACCESS PEARC24 Plans

            1. BOF? Workshop? Are we thinking of anything here?

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. Submitted IRB for surveys.

      2. Waiting on EAB Chair for Dec report

Misc Topics: