2023-08-19 Meeting notes

PY2 Comms Plan

Dina

Now on our drive and in this meeting space

PY1 Highlights Book

Dina

Drafting Outline

Contents & flow:

• Cover letter written by 5 PIs

• science highlights - determine which were our top 10 stories (and then whittle down to represent DEI and multiple domains, resources, etc.)

• What each awardee has done in the previous year and plans for the next year

• Stephen suggested starting with slides from program-wide meeting

Social Media

Andrew/Alana

YouTube videos!!

• Will promote via the newsletters with a prominent link

• Will add link to home page of access-ci.org

• Alana - what’s the turn time for uploading videos

Website

Meggie

Final Success Story (Support) coming up

Working on getting more non-R1 stories published

• Stephen to share story from Tom G about UIUC students publishing

Newsletters/ Emails

Dina/Andrew

The ACO Comms team will produce the next issues

Hoping to have this role filled by end of August

Bumping deadlines out a bit to accommodate PEARC

Brand

Dina

n/a

Misc.

Alana

Web Contact Form

As far as support questions are concerned, all of these should be tickets and not inquiries (maybe a handful of them are truly something we would answer outside of the ticketing system and most wouldn't even be answered by us). This is exactly what we didn't want happening which is why we removed email "support". 

Events

Dina

Andrew

PEARC

• Please promote volunteer signups w/in your sphere

• Talking points

SC

Open Discussion

Dina

What other topics does the team want to talk about today?

AI Affinity Group (Alana)

• holding until after NSF AI team meeting in October

Anything to elevate to EC?