Attendees:
RAMPS:
Stephen Deems (v), Dave HartMATCH: Shelley Knuth (v)
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk
NSF:
Tom GulbransenGuest Speaker: Winona Snapp-Childs Jim Griffioen, Vikram Gazula, Alex Withers
(v) indicates a voting member
Agenda/Notes
Ticketing Working Group Updates Winona Snapp-Childs (10 mins)
Approaching transition to new JIRA service management system
Vikram and Jim trained 70 ticket handlers between RP's and ACCESS staff and good coverage between them
Communications addressed through various newsletters, emails, etc and everyone informed about the changes
New system poses minimum changes to the research community (New form and fields look a little different)
2-4 weeks transition time between the 2 systems and if an issue cant be resolved then a new issue will be created in the service management system
Then the old system to become read-only
Cloud infrastructure at IU can support the read only mode and keep it as is for a long time since memory footprint is reduced
End of PY 2, old system will be shut down
Please expect more communications
Submit request by going to the portal or send out emails for requests - both options available for users
System is tied to documentation, it will pop up solutions.
System ready to onboard users
Cut off date - No issues expected over the weekend
Question for the working group - write down what worked/ didn’t work in the working group model
Status and plan for a common IAM solution Alex Withers (10 mins)
Approval of summaries from prior EC meetings John Towns (5 mins)
Working Groups & Standing Committees Discussion John Towns Shawn Strande (10 min)
Program Milestone Check John Towns (10 mins)
Code of Conduct Discrepancy John Towns (10 mins)
Approved ACCESS Program Code of Conduct vs. Support Code of Conduct
This topic is added from last week’s agenda
Supplement Request John Towns (5 mins)
Topic added from last week’s agenda to check on the progress
Mechanism for supplemental request - google doc accessible to all PI’s, each awardee is expected to add their section
Travel expenses budgeted per person - $2200
NO registration expenses
ACO will be covering in their section - event, catering etc
All PI's to target submission by next Friday, 31st March 2023
Question for Tom G - Is it possible for this supplement to cover the in-person meeting in June?
Informational Items (10 mins)
RAMPS David Hart
Another meeting between Allocations and PATh. Next action to update existing integration info with OSPool.
April 19, Allocations discussion on CaRCC Emerging Centers call. Support (Alana R) will attend as well.
MATCH Shelley Knuth
Champions request to connect with ACCESS.
Alana submitted an unsolicited proposal to the head of campus champions
This event should be viewed as supported by ACCESS for the champions
CONECT Tim Boerner
No updates
MMS Tom Furlani
OpenCI John Towns
Team: Team meetings progress. Met with Support late last week and Allocations earlier this week. Metrics later this week.
Amber in the process of scheduling a standalone between CONECT and ACO.
Workgroups definition, program-wide milestones, and supplement requests all covered above.
Misc Topics
Regarding Acceptable Use policy, the version currently posted starts with “Note: This policy is awaiting formal acceptance by the ACCESS Cybersecurity Governance Council.”
John to bring this this topic during next week’s CGC meeting
Reference: EC Backlog & Action Items
Next EC Meeting: 4th April 2023
28 March 2023 Canceled since many EC members attending CASC